Advertised Summary Job Description: Pre- and post- award management for all sponsored Projects, including Clinical Trial, for the entire Department of Rehabilitation & Regenerative Medicine (Rehabilitation Medicine, Departmental Stem Cell Scientists, Occupational and Physical Therapy) Pre-Award Management 1.Help in identifying and applying for grants, administration of such grants including timely submission of progress reports and other deliverables. 2.Ensure compliance with all regulatory and mandatory trainings and certifications. 3.Other duties as requested by DA and Chair. 4.Serves as a technical resource to Rehabilitation Medicine staff in interpreting granting agency rules and regulations during the proposal development stage and serves as the main point of contact for contractual discussions and negotiations with sponsors/donors working through Sponsored Projects Administration (SPA) and Clinical Trials Office (CTO). 5.Assists Principal Investigators (PIs) in the development, review, submission and renewal of various types of sponsored project proposals. Directly manages timelines and the overall progression of work undertaken by internal proposal teams to ensure the on time completion of high quality, responsive, and compliant proposal applications. 6.Leads and oversees budget development for proposals, works directly with PIs, technical staff and administrative staff to create proposal budgets and justifications, which is responsive to RFP technical content requirements and is in full compliance with sponsor/donor and CU requirements. Post Award Management 1.Effectively and efficiently administers award management for a portfolio of active awards received from a diverse set of sponsors/donors NIH, NSF, DoD, New York State, pharmaceutical and device companies, and private foundations by working directly with various CU offices (e.g., Sponsored Projects Administration, CTO, Sponsored Projects Finance, General Counsel) as well as departmental technical and administrative/operations staff. 2.Reviews, analyzes and distributes new award notices related to sponsored projects to PIs, project teams and leadership staff including detailed analyses regarding terms and conditions for all awards. Develops, organizes and conducts new award briefings with PIs, physicians, administration, and other stakeholders to ensure proper commencement of new projects. 3.Oversees knowledge management requirements for assigned awards and maintains complete award documents (electronic), including submission and transmittal of grant deliverables (programmatic, financial or audit related). 4.Leads and manages resolution of contractual issues/problems/disputes arising from prime award, sub-grants and sub-awards by working directly with departmental administration, sponsors/donors, and related CU offices and staff. 5.Oversees and manages continuation application processes for multi-year awards and ensures that all award reporting requirements (quarterly and/or annual technical reports) are met and that prior approval actions are fully addressed. These functions are performed in collaboration with program teams, finance teams and other internal staff; ensuring all submissions are accurate and compliant with sponsor/donor and CU rules, regulations, documentation requirements, and processes. 6.Assists with mitigating ongoing business risks associated with sponsored projects including tracking of approved and awarded funding, and detecting delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors. Reviews award notices to verify accuracy of awards and obligated fund balances against prime award records, such as extensions and modifications. 7.Performs other duties, as assigned in support of Rehab Medicine's research mission and vision.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: Working knowledge of rules and regulations and requirements common to government and non-governmental sponsor/donors.
Strong interpersonal, communication, organizational, and analytical skills.
Preferred Qualifications: Excellent technical skills in writing, editing, formatting, research and negotiation.
Experience managing NIH and Clinical Trials awards.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_159175
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.