Job ID: 104535 Location: Sonoma State University (Rohnert Park, CA) Full/Part Time: Full Time Regular/Temporary: Regular
Department Name Financial Services
Salary and Benefits The salary range for this position is $3,426 to $5,672 a month. Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $3,750 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline First review of applications will be at 8 am on February 19, 2018. Applications received on or after the first review date may not be considered.
Conditions of Employment This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to and under general supervision of the Accounts Payable Operations Manager, the Vendor Representative is responsible for accurately classifying, disbursing, and reporting payments for goods and services due from the University and its Auxiliaries. The incumbent interacts with vendors and campus clients, as well as co-workers in Administration and Finance. The Vendor representative works as a team member in a high volume, fast-paced multi segmented accounting environment that serves a multitude of Sonoma State University customers and vendors.
Financial Services is a service based organization that is responsible for anticipating and meeting the needs of a broad array of campus customers. Accordingly, the incumbent must conduct him/herself in a focused, highly productive, professional, positive, respectful, service oriented manner while serving in this position.
Major duties of the position include, but are not limited to, the following: - Processing assigned vendor invoices and payment requests accurately and promptly while ensuring data integrity and compliance with internal controls and accepted business practices. - Receiving vendor and campus department inquires, analyzes payment problems, and takes swift, courteous, and appropriate action to resolve issues to the mutual benefit of the vendor and the University and its Auxiliary business units. - Preparing and analyzing daily and monthly payables and encumbrance reports, performs reconciliations and creates correcting adjusting vouchers when necessary. The incumbent may be required to prepare special purpose financial analysis and reports as required by the AP Operations Manager, the AP Administrative Analyst Lead, vendors or campus clients. In addition, the Vendor Representative interprets and explains University, government, and funding agency regulations to others; disburses funds after independently determining conformance to University or government regulations and composes correspondence of a technical nature regarding financial matters. - Participating in the development and maintenance of new and revised office procedure guides. - Assisting in office trainings.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. Evening and weekend hours may be required and will be specified only by the Appropriate Administrator to meet operational needs. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Your specific start time is determined by your Appropriate Administrator. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications The equivalent of four years of progressively responsible financial record-keeping experience working in a, multi-segmented accounts payable environment, with exposure to fund accounting, or any equivalent combination of education and experience which provides the required knowledge and abilities. Comprehensive knowledge of accounts payable processes and expenditure classification, financial record-keeping, mathematical and general office methods, procedures, and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP) is required. The incumbent must demonstrate proficiency in PC based accounting applications including the Microsoft Office Suite. A working knowledge of PeopleSoft is desirable.
The incumbent must be flexible, adaptable and be able to work in a fast paced changing environment. In addition, the incumbent has to have the ability to work effectively both independently and perform as a collaborative team member, and to be able to rapidly learn and apply new/revised procedures, research and recommend procedural improvements and communicate successfully in a courteous manner with all constituents to achieve resolutions. The incumbent must have the ability to effectively communicate with all levels within the university and be able to establish and maintain productive and effective, inclusive working relationships amongst diverse populations that includes staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
The incumbent must also have the ability to interpret a wide variety of rules and regulations, accounting records involving multiple transactions, and computer generated reports. Furthermore, the incumbent is expected to be able to compile, verify and reconcile financial data, prepare financial analysis and reports and investigate and resolve errors and discrepancies. In addition, the incumbent must possess the skillset to organize, prioritize and complete multiple tasks with competing deadlines under tight time constraints.
This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 20 lbs in weight.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.