Under the limited direction of the Associate Director, Post Award Administration, the Assistant Director, Sponsored Programs Financial Compliance & Audit will design, conduct and coordinate financial, operational and compliance reviews of sponsored program effort reporting and post-award activities for compliance. This position will lead efforts to increase compliance to University, federal, state and industry research standards through routine monitoring of financial and other post-award data.
General responsibilities include managing the university’s effort reporting process and overseeing an effective audit function within the University Research Office of Sponsored Programs (OSP) ensuring the University’s sponsored programs’ compliance with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards, relevant program-specific compliance requirements and university policies and procedures.
Identify and perform risk assessments of sponsored program post-award activities in collaboration with OSP and other University personnel. Develop monitoring programs based upon assessments to test for compliance with university and sponsor regulations. Implement and oversee the execution of these programs, summarize findings and recommend any required corrective action. Conducts follow-up reviews to ensure any agreed upon corrective actions have been successfully implemented by the responsible parties.
Conduct independent audit fieldwork, at times off-site within budget and in accordance with established OSP departmental standards.
Coordinate, as required planned or executed monitoring reviews, findings and/or corrective action plans with University’s Internal Audit, which relate to the post-award activities of University’s sponsored programs.
Draft clear and actionable audit summary reports.
Follow-up on findings and recommendations to ensure appropriate corrective actions are taken.
Develop and conduct other monitoring mechanisms to ensure compliance with new, emerging or other University-wide post-award administration areas. This includes but not limited to testing of Chart of Account data and sponsored program attributes, and accounting and system processes to ensure accurate reporting. Report results, then recommend and implement agreed upon corrective actions coordinating with all concerned parties.
Develop, update and maintain Standards of Procedures (SOPs) for all internal post-award processes that would be web-based and available to all OSP personnel to serve as a central resource repository, which may also be used for audit requests. Recommend, draft and/or update internal/external policies and procedures to strengthen University compliance and coordinate with senior management.
Supervise all the activities of the effort reporting process and assigned staff. Address issues as they arise to ensure that the effort reporting is completed timely and accurately. Develop, interpret and enforce UD policies regarding effort/labor compliance.
Manage the effort certification system in its entirety; technical, data and training/testing elements. Liaison with IT to troubleshoot, support and/or enhance system. Must maintain complete and current understanding of data generated through multiple university systems such as UD time, Labor Allocation Module and PeopleSoft HR, Payroll and Grant Managements Systems and governing university policies and procedures concerning personnel. Develop and educate the campus community on the requirements of time and effort reporting. Identify opportunities to improve the effectiveness of the university’s effort reporting process.
Develop and conduct effort and personnel-related audits based upon risks and other areas of non-compliance identified. Assist in the implementation of any agreed-upon corrective actions, if needed.
Assist in developing, updating and disseminating the university’s sponsored programs policies and procedures to achieve compliance with governing requirements. This includes working with staff in OSP, in other central administrative offices and sponsored program administrators in the various colleges and centers to develop and revised policies and procedures as needed.
Stay current on regulatory and issues relating to post-award sponsored program management, maintain an advanced knowledge and understanding of federal cost principles and federal single-audit/UG guidelines by attending professional development opportunities and advise management of needed actions to comply.
Develop and deliver training for the university community in understanding and complying with federal, state, university and/or sponsor requirements.
Develop and conduct desk audits on high risk sub-recipient in coordination with OSP Pre-Award or high award profile activities including their direct and/or cost-shared expenditures to ensure compliance with applicable regulations. Assist sub-recipients with resolution of financial noncompliance.
Provide oversight and controls over the sponsored program 90-Day+ cost transfers process.
Perform miscellaneous job-related duties as assigned.
Bachelor’s degree, in finance, accounting, business administration or other job-related discipline and four years of progressively responsible experience in higher education or research-intensive institution.
Advanced knowledge of OMB Circulars A-21, A-110, A-133, 2 CFR 200, governmental accounting and cost principles and other pertinent external regulations and management relating with effort certification in a federally funded environment.
Effective oral and written communications and organizational skills. Able to make effective presentations to groups
CPA, CIA or comparable certification preferred
Advanced knowledge of and familiarity with internal controls over research activities
Advance knowledge of financial audit requirements and audit reporting
Internal Audit, ERM or compliance audit experience in an Institution of Higher Education or research lab/institution desirable
Strong analytical skills and aptitude for understanding complex systems.
Ability to use advanced techniques in word processing, spreadsheet, database, presentation software, and enterprise systems is essential.
Demonstrated customer service skills, and ability to meet multiple deadlines.
Project management skills and the ability to resolve complex problems and issues.
Ability to develop and present educational programs and/or workshops.
Knowledge of PeopleSoft grants management, HR, Payroll and accounting modules preferred.
Ability to interact well with people of all ages and diverse backgrounds.
To Apply: For a complete list of requirements and job duties and to apply online, please visit our web site at http://www.udel.edu/udjobs. The reference number (Job ID) for the position is 105492.
Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with a disability and veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html. Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.
Internal Number: 105492
About The University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today.
Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni.
The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering.
A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 ...bachelor’s programs, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe.
Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science.
State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus.
Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.
Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."
In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens.
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