The US Administrative Assistant provides assistance and support to assure the effective and efficient operation of the Upper School. The Administrative Assistant is responsible for the processing and maintenance of confidential and non-confidential correspondence of the US Head. The Administrative Assistant assists with the maintenance of records and filing of reports and ensures absolute confidentiality of information, files and records.
QUALIFICATIONS: Bachelor’s Degree is preferred and a 3-5 years experience performing, at a high level, the duties and responsibilities associated with this position. Must possess strong organizational, problem solving, and computer application skills.
REPORTS TO: Upper School Head
DUTIES AND RESPONSIBILITIES:
Maintain Division Head’s schedule
Maintain appropriate relationships notifying the division head of any issues of concern.
Arrange for substitute coverage for absent teachers
Assist Division Head with day to day operations
Assist in arranging parent/teacher conferences (Senior Systems)
Undertake independent projects
Maintain daily attendance in Senior Systems, daily news and US Parent and faculty/staff dashboards
Maintain current student records and files (hard copy and Senior Systems)
Maintain US database (Senior Systems)
Coordinate requests for school records from/to families, schools and other governing bodies
Coordinate divisional meetings
Produce and distribute minutes from divisional meetings
Coordinate, proofread and edit report cards and faculty/student schedules (in Senior Systems)
Oversee/involvement of divisional publications
Update and preparation of division specific information: handbook, directory, calendars, etc.