The College of New Jersey is currently accepting applications for a Program Assistant to work in the Office of Academic Affairs. The Office of Academic Affairs organizes the strategic planning process, allocates resources, administers policies, and promotes high standards to achieve The College's academic aspirations, to be recognized as the premier public undergraduate institution in the nation; and to serve as a national exemplar in the education of those who seek to sustain and advance the communities in which they live. Under the direction of the Provost and supervision of the Director of Administration, the Program Assistant will provide administrative program support for the Office of Academic Affairs to include the Vice Provost, Assistant Provost, and Director of the Center for Excellence in Teaching and Learning.
Significant responsibilities of the Program Assistant's position include support for faculty matters relating to sabbaticals, SOSA, recruitment, and disciplinary actions within the framework of the college's policies and procedures. This position is responsible for conducting continuous quality control.
Duties and responsibilities include, but are not limited to:
Calendar maintenance for the administrative staff members of the Office of Academic Affairs; schedules appointments and arranges meetings.
Answer inquiries from visitors and telephone calls; answers internal and external inquiries.
Provide support for the SOSA (Support of Scholarly Activities) and sabbatical committees.
Maintain and track select departmental budgets within Academic Affairs.
Coordinate faculty recruitment candidate scheduling in the Provost's office, travel accommodations, and expense reimbursements.
Creates personnel files for faculty recruitment.
Coordinate periodic events managed with the assistance of Academic Affairs such Celebration of Student Achievement, faculty orientation and development workshops.
Arrange conferences and meetings; books rooms and submit catering reservations; prepare and assemble materials.
Manage the website for the Office of Academic Affairs.
Perform other related duties and special projects as assigned.
Qualifications for this position include:
A Bachelor's Degree, with a minimum of 3-5 years of progressively responsible experience in a similar position preferred. Applicants who do not possess the required education may substitute experience on a year for year basis. Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education.
Excellent technology skills including but not limited Microsoft Office, WordPress and Qualtrics.
Ability to manage the website for the Office of Academic Affairs.
Experience working with budgets.
Excellent organizational and communication skills, both verbal and written.
Good independent judgment and a demonstrated ability to set priorities.
Maintain multiple ongoing tasks on a tight deadline; work cooperatively with co-workers, supervisors, faculty, students, and other constituencies.
Ability to maintain strict confidentiality and uphold integrity and work independently.
Preferred qualifications include the ability to use PeopleSoft, Blackboard, PAWS and WordPress, 1-3 years' experience of professional work experience in an institution of higher education and experience with social media and web technologies.
This position includes a comprehensive benefits package including pension, health, dental and prescription, as well as generous sick and vacation leave. This position is a New Jersey Civil Service position with the state title Program Assistant, Range 16. It is aligned to the Communication Workers of America (CWA) bargaining unit. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position.
Qualified candidates should submit a letter of interest, resume, and three professional references. Review of applications will begin June 1, 2018, and will continue until the position is filled. Final offer of employment will be contingent upon successful completion of a background investigation.
Under a new residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.
The College of New Jersey, a highly selective, comprehensive residential institution, is recognized as one of the outstanding colleges in the country. Its 289 acre tree-lined campus, located in suburban Ewing Township between New York and Philadelphia, draws upon the rich scholarly, scientific and cultural resources of the region. There are approximately 5900 undergraduate students and 900 graduate students enrolled at The College.
To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.
Internal Number: 9081A_1525963919
About The College of New Jersey
The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergraduate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergraduate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, dedicated to free inquiry and open exchange, to excellence in teaching, creativity, scholarship, and citizenship, and to the transformative power of education in a highly competitive institution. The College prepares students to excel in their chosen fields and to create, preserve and transmit knowledge, arts, and wisdom. Proud of its public service mandate to educate leaders of New Jersey and the nation, the College will be a national exemplar in the education of those who seek to sustain and advance the communities in which they live.