At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives. Yours included.
The Executive Administrator to the President will be responsible for:
Organizing and overseeing the administrative support services for the Office of the CEO including executing critical, confidential and sensitive administrative tasks; coordinating communications on behalf of the CEO; directing, developing, implementing and maintaining internal office policy & procedures to promote efficient operations; and proactively ensuring that deliverables are met on-time ensuring the President & CEO is prepared for presentations, reports, etc.
Supporting the CEO with Board of Trustees and Board level committees including all meeting logistics (planning, scheduling, notifying, taking meeting minutes) and in collaboration with General Counsel ensuring practices are consistent with external standard of corporate governance, including accurate documentation and archiving.
Managing other key executive office staff- coordinating and prioritizing their work, mentoring and developing them, etc., also serving as the key resource, communicator and convener for all other administrative executive assistants.
Screening, researching, prioritizing and following up on incoming issues / concerns addressed to CEO including determining the appropriate course of action, acting as a contact for sensitive issues.
Collaborating with internal and external departments to organize annual calendar of events, meetings and engagements that require CEO in attendance as well as assisting directly in events and projects that are sponsored by the office of the CEO.
Managing the Harvard Medical School national Chief of Service Search process for Clinical Department(s) while working closely with Harvard Medical School Office of the Faculty Dean, the President and CEO, COO and Chair of the Search Committee.
Managing the Executive search process of senior leadership recruitment while working closely with the President & CEO, COO and Chief Human Resources Officer.
To qualify, you must have:
A Bachelor's degree; Master's preferred.
5 years of experience in hospital administration, academic or research setting and experience interacting with high level executive staff.
The ability to take initiative, problem-solve, exercise excellent judgment and critical thinking skills, and multi-task and adapt to changing circumstances and shifting priorities in a high-profile environment.
Highest level of professionalism and respect for confidentiality and ability to interact with all levels of internal and external constituents.
Strong interpersonal and conflict avoidance / management skills as well as the ability to prioritize and hold individuals accountable for performance.
Knowledge of patient scheduling, budgeting, purchasing and HR administration systems.
Excellent oral and written communication skills.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes (50% off). Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2672760
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.