Under the guidance and direction of the Senior Division Administrator, the Deputy Division Administrator directs and administers, through subordinate management staff, the day-to-day operations of the division. This consists of overseeing the collection, reconciliation and distribution of approximately $1.8 billion that circulates through the department annually, including all Receipts and Revenue Accounting tasks that support these critical functions. The incumbent will also oversee all activities related to administering the agency’s fuel tax program efficiently and effectively.
Essential duties and responsibilities include but are not limited to: •Supervise and support the overall operations of the Division following AMS (Arizona Management System) principles. Ensure full AMS implementation within the Division by coaching and encouraging staff to identify problems, empowering them to solve them and promoting a culture of continuous improvement.
· Align the daily work and functions of the Division to the strategic vision of the Department and the Agency by ensuring linkage of goals and priorities between the tiered levels of the organization.
· Ensure accurate and timely reconciliation and distribution of HURF (highway User Revenue Fund) revenues.
· Undertake a leading role on the legacy system replacement project, as well as ongoing and upcoming process improvement initiatives, communicating regularly with key stakeholders to make sure they are aligned and understand their responsibilities.
· Assist in the formulation of proposed legislative and policy changes to transportation tax policy and formulas that impact transportation-related revenue and its distribution and will oversee Inter Government Agreements (IGAs) with other State agencies and AZ Tribal governments.
· This position will interact with the Enforcement and Compliance Division (ECD) to ensure the highest level of compliance with Arizona Revised Statutes and Administrative Rules by all participants in Arizona’s fuel distribution chain.
KNOWLEDGE, SKILLS AND ABILITIES
· Governmental accounting and fiscal management principles, practices and methods.
· Generally Accepted Accounting Principles (GAAP).
· Collection, reconciliation and distribution of various types of revenues and taxes.
· Arizona Revised Statutes Title 28 and Administrative Rules.
· Analyze and interpret complex financial information, accounting data and ADOT processes.
· Reconciliation of complex accounts.
· Analyze and make recommendations on proposed legislative and policy changes.
· Effective professional oral and written communication. •Strong customer service skills.
· Advanced Microsoft Office (Excel, Outlook, PowerPoint and Word).
· Establish written policies and procedures to ensure compliance with Arizona Revised Statutes, Administrative Rules, State of Arizona Accounting Manual and GAAP.
· Lead ongoing and upcoming process improvement and financial system implementation initiatives;synthesize feedback and adjust plans accordingly.
· Interpret results of complex reconciliations and financial/process analyses. •Manage large teams, handle personnel disciplinary or corrective issues; engage in and facilitate coaching and staff development. •Effectively apply leadership principles to drive team toward achieving strategic goals efficiently and accurately. •Understand and anticipate needs and priorities of both internal and external customers.
· Work collaboratively in teams and build strong relationships inside and outside the organization.
5 years of managerial experience, preferably in a financial related government program with transportation environment.
A master’s degree in Accounting, Finance, Business or Public Administration.
Individuals must be able to pass an Internal Revenue Service background check.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign the Driver Form (page 5) of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
Internal Number: 37413
About Arizona Department Of Transportation
ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)
Driving the future of transportation with a diverse and innovative team
All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems and improve processes and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.