UCSD Layoff from Career Appointment: Apply by 03/08/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Under general supervision and direction, incumbent serves as the HR Assistant within Employee Relations providing a wide variety of comprehensive human resources administrative support services generally focused on the Information Technology Services (ITS) department.
This position is responsible for full coordination of staff employment, new hire onboarding, staff separations, service credit, benefits counseling, leaves and disabilities management, records management, and all corresponding daily transactions in Personnel Payroll System (PPS). Incumbent prepares, extracts, manipulates and analyzes employee data from various sources. This position also provides back-up assistance to the Senior Human Resources Analyst whose primary focus is ITS.
Must be available to work evenings and weekends.
Must be available to travel as required.
A Bachelor's Degree or certificate in Human Resources or similar field with two to three (2 -3) years experience; or equivalent combination of education and experience
Knowledge of human resources policies and procedures in the areas of onboarding and separations. In-depth knowledge of policies and procedures governing personnel, and administrative processes.
Ability to analyze and make recommendations based on state, university, campus and divisional policy statements.
Knowledge of calculating skills for basic clerical accounting. Strong, accurate mathematical skills. Skill in addition, subtracting, multiplying, and dividing whole numbers, fractions, and decimals. Skill in computing ratios, rates, and percentages. Experience working with numbers under a deadline.
Strong interpersonal and communication skills, both oral and written. Must have strong writing skills; ability to communicate clearly and effectively using well organized prose, correct grammar and spelling. Ability to proof and edit work.
Proficient in the use and knowledge of computer systems, electronic mail, web-based applications, word processing, database and spreadsheet software (such as Word, Excel, PowerPoint, Outlook, Access, etc).
Proven self motivation to originate documents and written work to meet specific University guidelines and to independently follow tasks through to completion and to take ownership of work performance.
Demonstrated ability to provide individual or group training and instruction to management and staff.
Strong knowledge of leaves offered such as Family Medical Leave, Pregnancy Disability Leave, parental bonding, etc. Demonstrated ability to prepare related documentation.
Demonstrated knowledge of employee benefit plans and ability to communicate this information to employees. Demonstrated ability to complete employee benefits forms.
Ability to work effectively with frequent interruptions, stressful situations, changing priorities and conflicting deadlines while always maintaining diplomacy and professionalism.
Ability to exercise initiative, diplomacy, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters.
Demonstrated ability to act on initiative and exercise independent judgment in executing functions and maintaining absolute reliability in handling confidential and sensitive matters.
Ability to maintain an acceptable attendance record, punctuality and meet established deadlines.
Adherence to and ability to employ the UCSD Principles of Community.
Job offer is contingent upon a satisfactory clearance based on background check results.
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