The position will provide conceptual level management of all activities related to sponsored funds for scholarly activities and coordinate communication among the grants and contracts staff in the School of Education and its centers.Â Specific responsibilities include working with faculty to identify internal and external funding opportunities, managing grant opportunities and broad collaboration with the SOE Business Office of all pre-award and post-award functions that includes but is not be limited to proposal preparation, content editing, submission, reporting, compliance and closeout.Â The duties and responsibilities for this position cover sponsored funds and non-sponsored funds (gift/discretionary, seed grants, internal awards etc.) in support of the School's scholarly activities.Â The primary goal of this position is to ensure timely and effective support for faculty to secure funding from pre-submission through post-award.
Serves as an expert resource on grants and contracts administration.
Serves as a liaison and resource to business office by taking a holistic review of all grants and contracts.Â
Collaborates and coordinates with faculty, center directors and business office, providing insight and expertise on grants requirements.
Responsible for all phases of performance management, as direct reporting team is developed, including setting goals, working with staff on professional and career development and providing ongoing feedback and constructive criticism
Prioritize and direct work efforts, providing guidance and direction.
Responsible for motivating for higher collaboration and performance, conducting interviews and make recommendations for hire, when participating in searches for grants related staff.
Promote and model a culture of exceptional customer service.
Collaborates with faculty and academic administration to identify grant/external funding opportunities.
Monitors external funding metrics (number of submissions, number of awards, content areas) and provides quarterly reports.
Advises School of strategies for increasing and maintaining funding for scholarly activities.
Monitors and organizes information on current scholarly expertise among faculty.
Develops and maintains an electronic database system that can track projects from initial idea through submission and outcome.
Oversee sreview and submissions of approximately 186 proposals annually, with an estimated value of $121,065,385.
Consults with faculty on substantial modifications to ensure alignment with goals and compliance with regulations.
Consults with University Counsel on complex agreements as a liaison to the faculty.
Collaborates with and acts as final point of contact with School faculty, center directors and business office staff and the Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Works with financial administrators/business office to review documentation to ensure compliance with institution, government and other sponsored regulations.
Â Understands and utilizes institutional policies for pre-award grant process and sponsor guidelines.Â
Reviews agency's announcements to ensure that compliance issues are met.Â Coordinates training for relevant staff as needed.
Provides Principal Investigators with instruction, templates, preparation assistance and support related to grant application procedures.Â This may include but is not limited to guidance on letters of intent, sub-awardee documentation, cost sharing forms, current and pending forms, bio-sketches, and other sponsor-required documentation.
Serves as liaison between research units, central offices and funding agencies, including connecting faculty to relevant program officers.
Ensures compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Reviews all sponsored project proposals faculty prior to them being forwarded for signature.Â Review involves accuracy, content, writing, and adherence to all relevant guidelines.
Manages all assigned grant submissions to ensure timeliness and accuracy.
Provides faculty support for content in reporting (annual and final reports), including review and light editing to ensure compliance.
Works with PI on final reporting requirements to sponsoring agencies, ensuring accurate and complete and that nuances of various agencies are understood and expectations met. Provides information and direct assistance required to complete grant and contract closeouts.Â
Ensures compliance with sponsor and University policies and procedures (Office of Management and Budget (OMB) Circulars A-21, A-110, and A-133, FARs, Fly America Act, sponsor-specific terms; University policies including but not limited to those governing intellectual property ownership, publication rights, conflict of interest, responsible conduct of research training, effort reporting, human subjects research, and animal research) .
Remains current on changes/proposed changes to federal regulations affecting proposal submission and award administration, including proposed changes to OMB Circulars.
Analyzes impact of changes to the Federal funding climate, including sequestration and proposed funding program cuts.
Advises Associate Dean of changing requirements, including changes to individual agencies' procedures for applying for funding and shifts in the content foci of relevant agencies and programs.
Presents, at SOE administrative and faculty meetings, on agency changes and proposed changes and the University's response to them.
Works with business office, faculty and center directors to recommend, draft and implement new and changes to current policies and procedures to comply with requirements and streamline workflow.
Ensures compliance with institutional policies as listed above, partially through providing training opportunities to administrators.
Bachelor's degree required, along with 4 years of progressively responsible related experience in sponsored research, including at least 2 years' experience in a supervisory/leadership role.
Work experience in a research, academic or university environment preferred. Knowledge of SAP preferred.Â Proficiency in COEUS and JAWS.
Background in grants/research administration in higher education.Â Familiarity with Federal regulations affecting grants and contracts, including OMB Circulars and FAR.Â Familiarity with Federal submission and reporting systems (including Grants.gov, Research.gov, eRA Commons, and FastLane).Â Ability to read, understand, analyze, and interpret award documents.Â Proficiency with business software packages (Excel, Word).Â Ability to exercise independent judgment.Â Supervisory and interpersonal skills.
Provide letter of interest, current CV and contact information for at least three professional references.
Internal Number: A-49349-3
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.