Post-Award Financial Specialist - Office of the Vice Provost for Research
May 18, 2018
Post-Award Financial Specialist - Office of the Vice Provost for Research - (18001276)
The Office of the Vice Provost for Research (OVPR) is responsible for pre- and post-award administration of grants and contracts; supporting investigators in developing proposals and funding strategies for their research and scholarship; protection, management, and licensing of the University's intellectual property; oversight of the use of human subjects and laboratory animals in research and teaching and the use of infectious agents and recombinant DNA; implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship; and working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and satisfies the requirements of laws and regulations that govern research, and protecting the University's interests. This includes policy development, strategic planning, and oversight. The OVPR also works closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. Additionally, the OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
The Post-Award Research Administration Office in the OVPR is responsible for the post- award financial oversight of all sponsored project activity at Tufts University. Post-Award develops and implements sponsored project compliance programs working closely with Pre-Award Research Administration, School and other University administrative offices ensuring financial activities comply with federal/state or donor regulations as well as university policy. Post-Award is also responsible for financial reporting, cash collection and the sponsored project related data created and maintained in PeopleSoft Financials in support of sponsored project activity. This includes the creation and closeout of awards within the system, monitoring budget and expense activity and assisting research departments in the fiscal management of their sponsored projects. Additional responsibilities include drawdowns, billing and collection of receivables. Post-Award is a key resource in the administration and interpretation of sponsored project financial regulation and compliance matters. Working closely with university administration and the research community, Post-Award is responsible to provide guidance in developing practical solutions to sponsored project management issues.
The Post Award Financial Specialist manages grants and contracts in accordance with government regulations, donor requirements, and university policy. This individual provides customer service to faculty and administrators to monitor cash flow; establish new grants and monitor activity; and analyze and process financial data in the general ledger. S/he also projects cash needs, draws funds from letter of credit agencies, issues invoices to donors and facilitates cash collection. The Specialist generates financial reports for a variety of agencies, prepares balance sheets and schedules, and relays information for financial statement preparation. S/he acts as a resource to the Principal Investigator and others in the community by responding to inquiries, providing training, and participating in special projects.
The following required knowledge and skills as typically acquired by completing a Bachelor's degree in Accounting, Finance or Business or a related field or equivalent professional experience and a minimum of 2 years related experience.
Skills with Microsoft Office and PeopleSoft or similar enterprise financial system.
The ideal candidate will possess strong analytical, technical, interpersonal and organizational skills.
Strong deductive reasoning skills and the ability to work both independently and as part of a team are required.
CRA (certified research administrator) and grant accounting experience preferred.
Special Work Schedule Requirements: This position requires occasional travel between campuses. In addition, individuals hired for this position may be asked to work from another campus.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.