Billings %26 Collections Specialist - Office of the Vice Provost
May 18, 2018
Billings & Collections Specialist - Office of the Vice Provost - (18001277)
This is advert is for 2 open positions.
The Office of the Vice Provost for Research (OVPR) is responsible for pre- and post-award administration of grants and contracts; supporting investigators in developing proposals and funding strategies for their research and scholarship; protection, management, and licensing of the University's intellectual property; oversight of the use of human subjects and laboratory animals in research and teaching and the use of infectious agents and recombinant DNA; implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship; and working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and satisfies the requirements of laws and regulations that govern research, and protecting the University's interests. This includes policy development, strategic planning, and oversight. The OVPR also works closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. Additionally, the OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
The Post-Award Research Administration Office in the OVPR is responsible for the post- award financial oversight of all sponsored project activity at Tufts University. Post-Award develops and implements sponsored project compliance programs working closely with Pre-Award Research Administration, School and other University administrative offices ensuring financial activities comply with federal/state or donor regulations as well as university policy. Post-Award is also responsible for financial reporting, cash collection and the sponsored project related data created and maintained in PeopleSoft Financials in support of sponsored project activity. This includes the creation and closeout of awards within the system, monitoring budget and expense activity and assisting research departments in the fiscal management of their sponsored projects. Additional responsibilities include drawdowns, billing and collection of receivables. Post-Award is a key resource in the administration and interpretation of sponsored project financial regulation and compliance matters. Working closely with university administration and the research community, Post-Award is responsible to provide guidance in developing practical solutions to sponsored project management issues.
The Billing & Collections Specialist is an integral part of the Post-Award Research Administration Office in the OVPR. The Specialist supports sponsored revenue invoicing and collection functions and assists with closeout of sponsored awards, performing all duties in correspondence with defined standard operating procedures.
Bachelor's degree or 1-2 years financial, accounting, or research administration experience.
Excellent computer skills.
Ability to communicate clearly and work in a team environment.
Ability to work independently and be resourceful in obtaining information when it is not readily available.
Excellent attention to detail, time management, and organizational skills.
Bachelor's degree in Accounting, Finance, or Business. Experience with billing and collections.
Special Work Schedule Requirements: Overtime may be required at times to meet deadlines.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.