Job Requisition Number: 24734. The Contracts & Grants Accounting (CGA) Office has campuswide responsibility for the administration of all federal and private contract and grant funding received by UC Berkeley, which in fiscal year 2017 totaled over $650M. CGA is responsible for supporting the Berkeley campus with fund set-up, preparing regular financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash drawdown, and closing out contracts and grants. CGA manages and coordinates campuswide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campuswide to facilitate the management of more than 5,000 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post award financial management.
The successful Contracts and Grants Award Analyst (Financial Research Administrator 3) is an experienced professional who possesses broad knowledge of the research administration field and who is able to independently perform the full range of responsibilities within the function, including applying research administration, accounting, and cost principles utilizing a complex research enterprise system (PeopleSoft Contracts and Grants Module);; and; and analyzing diverse problems and issues to determine solutions.
• Accurately conducts award setup, modification, and administration: including review of award documents for appropriate dates, sponsor codes, Catalog of Federal Domestic Assistance (CFDA) codes, reporting and invoicing requirements, restrictions, and agency terms and conditions; set-up of new award in the CGA system, and coordination with departments. • Provides post-award financial administration and management for contracts and grants awards in accordance with campus policy and agency requirements. Performs financial reporting, invoicing, and analysis including billing, preparing federal financial reports, analysis and reconciliation of revenue and expenditures, program income and cost share review and reporting, intercampus administration, and award monitoring and compliance. Responds to inquiries from funding agencies regarding outstanding reports, invoices, and policy issues. Monitors financial and budgetary transactions to ensure compliance with Federal Government guidelines – Office of Management & Budget (OMB) Uniform Guidance, University policies, procedures, terms and conditions prescribed by sponsoring agencies, and generally accepted accounting principles. • Provides advice and counsel regarding sponsored projects administration, including compliance regulations, to department administrators and PIs. Works as a liaison to the Sponsored Projects Office, principal investigators, department, and agency administrators to answer questions, research, analyze, and resolve problems on new, existing, or terminated contract and grant awards. Keeps supervisor, manager, and director abreast of departmental inquiries or problems and agency issues, and escalates to the proper management level in a timely manner. • Assists in providing supporting documents of audits as directed by senior staff. • Conducts award closeout including various reconciliations, follow-up with departments, prepares and submits financial status reports, issues credit memos and transfers credit balance, prepares expenditure summary reports, processes refunds, and excludes unallowable expenditures. Manages significant volume of transactions, and adheres to strict deadlines. • Serves as a backup for other CGA members when needed, and performs other tasks and duties as deemed appropriate by the supervisor or director. • Develops professional relationships with departments and sponsor representatives. • Attends training workshops to enhance current and future career development, participates in general staff meetings, and contributes to the implementation of special projects when assigned.• Bachelor’s degree in related area and/or equivalent experience/training. Professional certification preferred. • Ability to complete all tasks on a timely basis and with a consistently high level of accuracy. • Requires attention to detail, independent judgment, strong organization and communication skills (verbal and written), and customer service focus across broad and diverse subject areas. • Maintains current knowledge of compliance regulations in all areas of contracts and grants. • Requires thorough understanding of contracts and grants guidelines of Federal and non-Federal sponsors supporting research and educational activities. • Ability to accurately manage significant volume of transactions, and adhere to strict deadlines. • Understanding of the principles of allocability, allowability, and reasonableness, and knowledge of Uniform Guidance; knowledge of Federal Acquisition Regulations and principles of cost accounting standards. • Proficiency working with computer and information management systems, including PeopleSoft Contracts and Grants Module, Microsoft Office suite of software and PeopleSoft financial applications. BAIRS/BFS/BIS – Working knowledge of the Berkeley Financial System (BFS) and BAIRS reports; ability to learn BIS queries and pivot tables. • Possesses strong organizational, communication, problem solving, and customer service skills.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.