Advertised Summary Job Description: This position is located on the Lamont Campus in Rockland County, NY.
Responsible for pre- and post-award sponsored projects administration. Responsible for budget and proposal review within strict regulations and tight timetables. Coordinates work with LDEO investigators, administrators and Columbia University central administration on post award issues.
Reviews and edits budgets in Excel. Coordinates the preparation and review of all scientific proposals, for assigned departments, in various different electronic systems, to be submitted to sponsoring agencies often within tight timeframes. Individual follow-up on grant awards, renewed support, and incremental funding. Works closely with LDEO investigators, administrative staff and with counterparts at the Office of Sponsored Projects Administration for submission of proposals.
Responsible for the daily update of the principal investigators current and pending statements, as affected by the submission and/or award of proposals. Maintains key internal records for the purposes of monthly notifying investigators when deliverables are due.
Works closely with Manager on all aspects of pre-award. Disseminates funding opportunities, agency guidelines, and policy updates/changes as needed. Provides guidance to the department administrators to clarify agency requirements. Backup to other Project Coordinators, as needed. Other related duties as assigned.
Receives detailed policies and direction from the Manager of Contracts and Grants. Works independently within set guidelines on all key aspects of the job. Alerts supervisor on questionable content or variations from usual policy.
General responsibility for accuracy of all budgets contained in proposals and accurate reporting of all sponsored project funding. Oversees accurate preparation and reconciliation of line items for budgets in the several millions of dollars per year in government funding.
General Minimum Qualifications: High school diploma and 3 years of related experience required.
Must have excellent computer and communications skills, and be highly skilled in Excel, Microsoft Word, and Adobe Acrobat.
Must be detail oriented and have the ability to multi-task.
Must be able to work independently and communicate professionally with University officials.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Some college preferred.
Experience with complex budget preparation and proposal processing for government and industrial agencies preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_169878
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.