Classification: Student Services Coordinator II - Exempt
Department Name: Science & Environmental Policy
Job Number: MB2018-PA2434
Under the general supervision of the Dean of the College of Science and lead direction from the Chair of the School of Natural Sciences (SNS), and in collaboration with other faculty and staff; the Student Services Coordinator develops and oversees a broad range of programs and processes that support the academic and professional success of students in the School of Natural Sciences. Such programs and services are related to recruitment, admissions, retention, communications, internship placement, career development, and graduation of undergraduate and graduate students in SNS.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Develops internship partnerships and serves as liaison with non-profit organizations, governmental agencies, and industry partners to provide internship placements for undergraduate and graduate internships under umbrella of the Science Internship Program. Creatively resolves challenges and ensures compliance with all policies and procedures of both CSUMB and partner organizations. Adheres to established protocols and makes program recommendations as needed. Maintains complete and organized records of all partnerships and student placements. Prepares information packets for students or partners as needed.
Supports the graduate program by maintaining student records for thesis and PSM students. Communicates with prospective students and assists applicants in conjunction with the Admissions office to collect, organize and facilitate the review of materials submitted for consideration to the graduate admissions committee. Refines and facilitates processes related to graduate student teaching associate and graduate assistantship appointments.
In collaboration with program faculty, plans and oversees the development and distribution of a broad range of effective communication and marketing to prospective and continuing students and to the external community using web, email, newsletters, surveys, and social media. Communicates information about SNS graduate and undergraduate programs, faculty and student achievements, and about opportunities, support services, and deadlines for students.
In an ongoing effort to improve communication, coordination, and seamless student support services; serves as liaison with various offices at CSU Monterey Bay (CSUMB), including but not limited to Admissions; Registrar; Financial Aid; Center for Advising, Career, and Student Success; Undergraduate Research Opportunities Center, TRIO Student Support Services; Marketing and Communications; and Web Services.
Meets with students individually and in group settings to provide guidance. Directs students to resources and services. Assists in promoting internships, and helps students develop connections between academics and careers.
Analyzes and helps prepares reports related to student retention, success, participation in high impact practices, and job/internship placement of students and alumni. Helps identify gaps and barriers, and helps programs to bridge those barriers. Contributes to grant proposals to support student success initiatives.
Provides work direct to department volunteer(s) and student employees.
Performs other job-related duties and special projects as assigned.
Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience.
Special Conditions of Employment:
SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods. Requires travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary in the low- tomid- $4,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R04. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
Required documentation: Attach a cover letter describing how your qualifications and experiences align with the specific requirements of the position.
Zoom/Skype/telephone interviews begin June 29.
Candidates selected for phone/Zoom interviews will be asked to complete an Excel test within a specified time.
On-campus interviews begin July 5 through July 20.
How to Apply:
For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4252
Internal Number: 4252
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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