Full-time Accountant II - Middlesex Community College
Middlesex Community College
June 14, 2018
Location: Bedford, MA Category: Full-time Staff Posted On: Wed Jun 13 2018 Job Description:
Title: Accountant II
Unit: AFSCME, Unit I Grade: 16
Dept.: Payroll Services
Supervisor: Director, Payroll Services
Date: June 13, 2018
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
Provide support to the Payroll Office by examining accounting data; preparing financial statements and reports; maintaining accounting records; and performing related work as required. Make entries into the Commonwealth of Massachusetts HRCMS payroll system; perform reconciliation of reports between finance and payroll systems; answer employee inquiries about compensation and deductions/contributions; complete employment verifications; and review information submitted to Payroll for payment in terms of accuracy and compliance.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
Receive, review and enter JAFs for part-time employees into the HRCMS payroll system to ensure that employees are paid accurately and correctly including follow up with supervisors and employees when there are questions about the JAFs and timesheets that are submitted. Complete JAF process by inputting data to Access Database.
Run Access queries through the Commonwealth of MA Information Warehouse. Using this information, enter, review and update Labor Cost Management information for employees in the MMARS system.
Perform hourly timesheet calculations and data entry as needed.
Answer walk-in, telephone and email requests from employees about time reports, attendance reports, payments and deductions and contributions on a daily basis often requiring research and follow up with others to get timely answers back to employees.
Prepare bi-weekly spreadsheets detailing payments to employees and reconciling the spreadsheet entries to the payroll reports run out of the HRCMS payroll system.
Receive, review, complete and send out verifications of employment for employees for banks, mortgage companies, housing institutions and collection agencies.
Make electronic entries into HRCMS regarding compensation, deductions, and contributions according to established procedures to update employee information.
On a scheduled and ad-hoc basis, print and distribute a variety of reports from the HRCMS payroll system through the Commonwealth's Document Direct reporting function.
Complete general office functions such as filing on an ongoing basis to maintain accurate and up to date payroll records according to established systems.
Reconcile part-time HRCMS payroll charges by employee to employee charges in BANNER via the Access Database feed to ensure that the payments are in balance between the two systems.
Reconcile the full-time MMARS payroll charges to the payroll charges in the BANNER system on a macro level to ensure that the payments are in balance between the two systems.
Receive by semester Adjunct Faculty payroll information and edit the information so that it includes HRCMS employee identification numbers, HRCMS and BANNER position numbers, and the semester payment schedule to serve as the main document to enter Adjunct payments into HRCMS.
MINIMUM ENTRANCE REQUIREMENTS
Individuals must have at least (A) two year of full-time, or equivalent part-time, professional experience in payroll or closely related field, or (B) any equivalent combination of the required (A) experience and the substitutions below.
I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.*
II. A Bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.*
*Education toward such a degree with be prorated on the basis of the proportion of the requirements actually completed.
QUALIFICATIONS REQUIRED AT HIRE:
1. Knowledge of the principles and practices of payroll including terminology.
2. Knowledge of the methods of general report writing.
3. Ability to analyze and determine the applicability of payroll data, to draw conclusions and to make appropriate recommendations.
4. Ability to read and interpret documents such as financial reports, accounts and ledgers.
5. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing department and college activities.
6. Ability to perform mathematical calculations using formulae to solve problems.
7. Ability to follow oral and written instructions.
8. Ability to gather information by examining records and documents and through questioning individuals.
9. Ability to maintain accurate records.
10. Ability to prepare general and financial reports.
11. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
12. Ability to communicate effectively in oral expression.
13. Ability to exercise sound judgment.
14. Ability to exercise discretion in handling confidential information.
15. Ability to deal tactfully with others including to establish and maintain harmonious working relationships with others.
16. Cultural awareness and competency demonstrated by working with and/or understanding of individuals of diverse identities such as socioeconomic level, sexual orientation, race, ethnicity and veterans including those with different levels of academic preparation, varying physical and learning abilities.
17. Ability to work independently.
18. Ability to work in a team setting.
QUALIFICATIONS ACQUIRED ON THE JOB:
Knowledge of the laws, rules, policies and procedures governing assigned College activities.
Knowledge of the types and uses of College, federal and state forms.
Knowledge of state and college payroll procedures.
Knowledge of ever changing office procedures.
LICENSE AND/OR CERTIFICATION REQUIRED:
Possession of a valid and current Massachusetts Class 3 Motor Vehicle Operators License or equivalent is required.
At Middlesex Community College, everyone teaches, everyone learns. Collaborative in nature and innovative in practice, we educate, engage, and empower a diverse community of learners. Through transformative opportunities, we challenge and support every student to succeed and lead. Recognizing equity and inclusion as the foundation for excellence and creativity, Middlesex Community College meets the evolving educational, civic and workforce needs of our local and global communities.