Reporting to the Director of Post Award Services at Wellesley Centers for Women, the Grants Accountant will be responsible for the daily financial monitoring of assigned sponsored research grants and contracts. This position will work closely with faculty, department administrators, the WCW, the Provost’s Office, the Office of Sponsored Research, the Controller’s Office, and representatives from various awarding and subrecipient agencies.
Primary Position Responsibilities:
• Assume primary responsibility for supporting assigned PIs regarding financial management of their grants/projects in the sciences • Monitor assigned grant/project budgets to ensure accuracy, appropriate use of funds, and compliance with College and sponsor policies and procedures, identify irregularities and work closely with PI, Director of Post Award Services, and other College departments/offices to implement recommended resolution. • Prepare internal budget-to-actual reports as needed for assigned grants/projects and periodic external financial reports to funders and government agencies. • Prepare, review with PI and Director of Post Award Services, and submit all financial reports for assigned grants/PIs. • Support researchers in the fiscal management of their grants/projects through financial analyses and forecasting, and work with Director of Post Award Services and other positions/departments to facilitate problem solving. • Through regular review of internal policy and procedure and external terms, conditions and regulations, indentify updates to policy and practice necessary and work with Director of Post Award Services and other College departments/positions to implement • Work with Principal Investigators and others to ensure timely report submission • Set-up and maintain grant awards in the Workday System • Work with Provost Office to ensure proper salary allocation of faculty to external awards, creating and updating Personnel Data Entry Forms to transmit this information in a clear and concise format. Maintain the grant-funded casual wage and student worker payroll database on Excel, respond to payroll inquiries regarding grant funding, and review effort reports to meet federal requirements. • Indentify equipment purchased on federal awards for inclusion in institutional internal tracking system managed by central college staff • Assist in implementation of training programs developed by Office of Sponsored Research, WCWGCS, Controller’s Offic and Director of Post Award Services. • Assists the Director of Post Award Services in handling all aspects of post award accounting operations. Performance Profile:
This position will require strict adherence to deadlines and timeliness of all tasks. Work performed must be accurate and attention to detail must be high.
This position will be expected to provide a high level of service both internally to the College community and externally with third parties. Additionally, this position is expected to provide Principal Investigators/Faculty with the support they need to effectively manage their sponsored research funds.
A desire to learn and implement new technologies and procedures is expected.
A Bachelor’s degree is required.
Three to five years of experience sponsored research in a higher education or not-for-profit environment required. Experience with science-related grants and contracts preferred.
Must have strong interpersonal skills, communication skills, analytical skills, and the ability to manage projects effectively. Experience with Microsoft Office, and Google Mail Services is required. Experience with Workday Finance/Grants, Adobe Acrobat Pro and the ability to learn and use new technology are preferred
Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.