UMKC School of Pharmacy is seeking an individual with experience in college level academic advising and knowledge of professional school admissions processes. This person will work with first-time college and transfer students, from a variety of backgrounds, who are seeking for and admission to the Doctor of Pharmacy program. Qualified individuals must possess excellent judgement, communication skills, and critical thinking abilities in working with college age students and exercise professionalism in all areas of work relations and procedures. Reporting to the Director of Pharmacy Student Affairs, duties include, but are not limited to:
Provide academic advising to early assurance, pre-pharmacy, and Pharm.D. students. Possess the ability to and knowledge of working with students from a variety of backgrounds, academic abilities, perspectives, and emotional, cultural and developmental levels. Provide/facilitate strategies for and interventions to assist students at all academic and development strategies. Possess knowledge of and initiative in order to refer students to the proper counseling, academic and student supports for assistance in areas outside of scope.
Coordinate pharmacy faculty advisors with Pharm.D. students and provide academic and demographic updates annually to assigned faculty.
Review new freshmen and transfer students academic credentials each semester and create/update advising profiles and plans of study based on students skill levels and previous academic preparation in order to ensure continued progress.
Coordinate preparation for and attend all UMKC freshmen and transfer orientation sessions.
Review Pharm.D. applications and create applicant review files for the Admissions Committee. Correspond with pre-pharmacy and Pharm.D. applicants during the admission process and update students regarding file completion. Track and review spring and summer transcripts for admitted students to verify admission requirements and course prerequisites are completed.
Cultivate and maintain systematic and frequent contacts with currently enrolled students to ensure their successful transition into college level courses and thoughtful course planning based on the ability levels and academic backgrounds. Send out reminders to students regarding calendar of events appropriate to pre-pharmacy students and application timelines.
Provide oversight and monitoring for the Alerts in UMKC's Starfish Connect System to ensure timely responses to pre-pharmacy students' questions and concerns.
Review and update Pharm.D. major map and course transfer sheets/articulation agreements and track changes to ensure courses meet admission standards. Create new transfer sheets for colleges identified as important feeder institutions not already represented.
Able to meet with prospective students/families regarding pharmacy program, careers, and admission planning.
Serve as staff advisor to the UMKC PrePharmacy Society.
Calculate cumulative Pharm.D. students class ranks at the end of each semester and notify students of Dean's list eligibility.
Coordinate Pharm.D. class election process.
Knowledgeable about scholarship opportunities and financial aid assistance processes in order to help current students learn how to manage college costs.
Perform degree audits for tracking course and degree completion.
Work in coordination with the Pharmacy Office of Student Affairs (POSA) Staff in the development of events and programming for college students and groups that educate and provide activities in the promotion of pharmacy as a career option, college readiness skills, and pharmacy admission processes and preparation for applying.
Promote and provide oversight, in collaboration with OSA staff, in planning and creating timely and relevant activities for currently enrolled Early Assurance students to encourage socialization with peer group and current Phar.D. students, in learning more about the pharmacy profession and in obtaining further readiness for the Pharm.D. application process.
Serve on School of Pharmacy and University Committees, especially those that foster best practices for college advising and retention of students. Provide suggestions related to fostering student success and program/career choice for key special groups [e.g., high achieving, first generation college, rural and urban, and otherwise underrepresented].
Remain informed of changing institutional information including deadlines, college-wide initiatives, transfer and general education requirements, as well as state and federal mandates and regulations. Based on new information, make recommendations regarding POSA policies, programming, and processes.
Understand and follow institutional FERPA rules and regulations related to release of student information.
Engage in related professional development activities both within the University and professional pharmacy organizations to foster personal growth. Be familiar with and provide insight to POSA staff regarding trends and attitudes related to advising, information technology, and college student development issues.
Support and assist as assigned and requested with Welcome Center visits, Preview Days, and other events that provide connections to students in their various stages of academic life including POSA seasonal events to include, but not limited to [e.g., admissions and enrollment, interview days, orientations, award ceremonies, career day, graduation, etc.].
A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.
Successful candidates must have a proven record of being able to work as a team member with good collaboration strategies, as well as ability to be adaptable and flexible in an ever-changing environment. Candidate must possess competence in handling multiple priorities, strong attention to detail, organizational, self-initiative, and follow-through skills and keep time on task in setting and meeting established deadlines. Proficiency in professional writing and communication skills for a variety of audiences, both large and small is required as well as effective public speaking and presentation skills. Ability to problem solve through good listening and research techniques. Be familiar with records retention policies.
Candidates must have experience with Microsoft Office Suite software and other computing technologies. Experience with PeopleSoft, Slate Customer Relation Management System, Webnow, Starfish Retention Solutions, Blackboard/Canvas a plus. Regular work schedule is M-F from 8 – 5 pm; however, the position requires the individual to be adaptable to a varying work schedule with some work on weekends and evenings.
Bachelor's degree in education, counseling, psychology, communications or in a closely related area from an accredited college or university is preferred, as well as two years' experience in college level admissions work, academic advising, student affairs and student activities programming. Knowledge of and work background in college student development also preferred.
Full Time/Part Time
UMKC offers a competitive salary, $35,194 - $45,000 [commensurate with experience and qualifications], affordable medical and dental plans (no waiting periods), 403(b) savings plan, tuition assistance (75% of educational fees paid for enrollment at University of Missouri), and University paid long-term disability and life insurance benefits.
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
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Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students.
As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.