Administrative Asst IV - CVM Research and Graduate Education
July 10, 2018
Ithaca, New York
Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines—global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College's strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.
The incumbent in this position will provide administrative support to the Associate Dean for Research and Graduate Education and senior staff of the College Research Office at the College of Veterinary Medicine. Primary responsibilities include:
Support to the Associate Dean
Provide support to the Associate Dean for Research and Graduate Education by relieving him/her on administrative matters relating to research and graduate education. This includes handling personal contacts, answering inquiries, gathering information with discretion and with a wide variety/depth of knowledge of the College's operations;
Initiate, prepare, and format complex and time sensitive correspondence; design reports and tables that require sound judgment, discretion, and original thought;
Develop and maintain complex and confidential administrative and academic records and files; maintain the latter on a daily basis;
Review incoming mail for content, answer or respond if appropriate or refer to the appropriate staff person when required;
Respond to inquiries and serve as the initial point of contact for faculty, visitors, students and staff seeking information and/or assistance using tact discretion and judgment to resolve most inquiries and requests for assistance.
Internal Grant Program Management
Administer the Zoetis award and provide administrative support for the Harry M. Zweig Memorial Fund for Equine Research;
Prepare announcements for college community, research award guidelines, and forms for applications;
Manage web presence for all internal grant programs, including ensuring all internal grant forms are accessible and up-to-date;
Schedule, make arrangements for, attend, and record minutes of meetings of the College Research Council. Provide administrative support for strategic planning sessions of the College Research Council.
College Research Office Support
Assist in the day-to-day activities of the Grant & Contract Officers (GCO) including access to confidential information. Prioritize and organize workload to meet increasing demands of office, sponsor deadlines, and reporting requirements;
Maintain calendar of deadlines for research and training opportunities. Assure that application forms, guidelines, and internal compliance forms and policies are update and complete;
Provide administrative support to the College's Biosafety Unit/Biohazards Committee. Provide administrative support for strategic planning initiatives;
Manage website for Research Office. Craft website postings highlighting funding accomplishments of college faculty.
Provide administrative support to the Cornell Veterinary Biobank Director and staff;
Coordinate meetings of the governance committee, attend meetings, record and distribute minutes;
Manage and track material transfer agreements and bio-specimen committee withdraw request forms.
Associates degree in business, finance, the secretarial sciences or related field with 4 to 6 years of relevant administrative experience or equivalent combination of education and experience;
Strong computer skills and understanding of MS Office Suite is required;
Will be required to exercise excellent judgment, professionalism and discretion as well as discipline and initiative to manage multiple competing priorities under general supervision;
Must possess a positive, proactive and supportive demeanor with excellent communication and interpersonal skills when dealing with internal and external constituents and the ability to maintain strict confidentiality;
Superior organizational skills and strong attention to detail are essential, as well as the ability to independently follow through on tasks and projects;
Must also possess the ability to work in a team environment.
** As a note Visa sponsorship is not available for this position.
** Relocation assistance will not be provided for this position.
**Please attach a formatted cover letter and resume to your application.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.