Advertised Summary Job Description: The Office for Research in the College of Physicians and Surgeons is seeking a Pre-Award Specialist to join the Pre-Award Core Team. Under the supervision of the Director, the Pre-Award Specialist will provide support for all grant related pre-award administrative activities for the Basic Science Departments and other participating departments at P&S. The major function of this position is to assist principal investigator in preparation, submission and pre-award administration of grants and contracts including annual progress reports and subawards. We are seeking a candidate with strong interpersonal skills, who is detail-oriented and enthusiastic to work closely with principal investigators.
Responsibilities include, but are not limited to, the following:
-Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications. -Continuously develops and maintains a strong working knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards. -Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators, and establishes subcontracts; -Prepares and compiles all components of each grant submission, ensures that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements; -Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents; -Responds to RFAs and summary statements and addresses issues prior to submission -In coordination with the Post-Award Team and the principal investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring program; -Tracks the status of pending applications, follows up with investigator regarding review/funding status of application; -Supports investigators in responding to Just-In-Time requests and -Ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators -Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities; -Prepares summary reports of applications submissions and outcomes to Director of Pre-Award -Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices -Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration; -Trains under the direction of the Director and other senior staff to continuously develop and gain sound knowledge and expertise in all aspects of grant administration; -Performs other related duties as assigned, including support on special projects, as required.
General Minimum Qualifications: Bachelor's degree plus 3 years of related experience required. Must be proficient in Microsoft Office, especially Excel. Prior experience with and understanding of NIH systems (eRA Commons, ASSIST, RePORTER) required.
Additional Specific Minimum Qualifications: Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.
Preferred Qualifications: A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_170597
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.