The position is an entry-level Grants Manager position within Chemical and Biomolecular Engineering. This position will directly report to the Senior Grants Manager in the Engineering Deans Office. The position is primarily pre and post-award grants management as well as other tasks assigned.
This position requires exercise of independent judgment, initiative, and the ability to make decisions relative to the department's operations as well as other tasks assigned. The position will function with a high degree of understanding of University life, policies, and procedures.
About the Work Unit
The Chemical and Biomolecular Engineering department is involved in research and education in the areas of pharmaceuticals, bioengineered materials, high strength composites and specialty polymers, semiconductors and microelectronic devices, and a wide range of ultrapure fine chemicals. The solutions to many of the problems that we face today—e.g., energy, the environment, development of high performance materials—involves chemical engineers. The undergraduate program in chemical engineering prepares students to contribute to the solution of these and similar problems. Graduates find meaningful careers in industry, in government laboratories, and as private consultants. Some continue their education through graduate studies in chemical engineering, business, law, or medicine.
Duties and Responsibilities:
Assist research intensive faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Provide support and guidance for the Vanderbilt Multiscale Modeling and Simulation (MuMS) Center. Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Independently manage budget responsibilities for grants. Monitor terms and agreements of grant awards for compliance.
Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines.
Assist PI in determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines.
Work in a collaborative manner with the Principal Investigator, other department and institutions, and Sponsored Programs Administration (SPA), throughout the application process to achieve a professional document for submission
Assemble original application prior to submission
Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
Responsible for tracking and receiving back confirmation of submitted application from Grants & Contracts
Provide outside departments with biosketches, other support and ancillary data as requested
Independently manage budget responsibilities for grants.
Works in conjunction with Senior Grants Manager on new, competing or revised grant applications in preparing initial and extended budgets, including Indirect cost calculation
Reviews budget details with PI, including: personnel, effort allocated and overall expenses, ensuring consistency and compliance.
Prepares and submit budgets to Senior Grants Manager and the Office of Contract and Grant Accounting (OCGA)
Prepares progress reports to the PI detailing personnel, effort allocation and overall expenses ensuring consistent communication as to the status of all projects.
Monitor terms and agreements of grant awards for compliance.
Assist PI with all periodic reporting requirements as detailed in awards.
Monthly review of all active protocols ensure all are current with institutional offices
Serves as a resource for the department or division.
Forwards potential funding opportunities to PIs/staff whether specific to a PIs research or general for all PIs
Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with Deans Office, SPA, and OCGA
Attends all training offered by SPA and OCGA as well as reading online/published materials (ie: NCURA newsletter, NIH online updates)
Keeps Senior Grants Manager and PIs informed of any material changes
Is Financial Unit Manager (FUM) for the work unit:
The Financial Unit Manager is responsible for the financial stewardship of his/her assigned financial unit(s) ensuring that all transactions are recorded accurately and are in compliance with applicable university and departmental policies.
The FUM requires a deep understanding of the operations and financial landscape of the unit as well as institutional financial policies and procedures.
Approves all financial transactions for assigned financial unit(s) in the SkyVU systems, including procurement requisitions, travel and entertainment expense reports and procurement card expense reports
Prepares general ledger journal entries on behalf of assigned financial unit(s)
Maintains an extensive understanding of the institution's chart of accounts and departmental use of optional segments and Project Portfolio Management (PPM) POET structure
Work closely with the HCM assigned to the department and Deans Office for HR related matters
Bachelor's degree required – preference in Finance, Accounting or Business
Preferred experience but not required:
Oracle/Financial Unit Manager (FUM)
Three years' experience (preferred)
Completed SkyVU FUM training (preferred)
Strong administrative support skills
Strong knowledge and/or experience with grant and contract processes
Strong working knowledge of chart of accounts for expense items, allowable and unallowable costs
Proficient in Microsoft, especially excel
Professional speech and written communication
Excellent interpersonal and presentation skills
Ability to work independently while functioning as part of the team
Good work ethic
Good problem-solving skills, showing initiative and diplomacy
Ability to accept instruction
Ability to adapt to changes
Exemplary organizational skills
Ability to multi-task, work under pressure, and respond to deadlines without sacrificing quality
Strong people skills
Internal Number: 1801045
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.