Job Requisition Number: 25294. The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.
To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html
The Dean’s Office Administrative Assistant serves as the executive receptionist for the senior managers in the Dean’s Office. Under general supervision, the Assistant works with members of the Dean’s Office to coordinate projects, schedules and events. The Assistant interacts with faculty, students, corporate visitors, distinguished guests, and campus and non-campus authorities on behalf of the Dean and his/her senior managers. The Assistant is responsible for providing information, assistance, and general guidance to staff and visitors about School policies, specific roles, and activities, referring clients to other staff members as appropriate. The Assistant is responsible for providing superior administrative support to the Dean’s Office , and for providing excellent customer service to the School’s constituents, as well as coordinating workflow priorities to meet multiple deadlines.
EXECUTIVE RECEPTION Assist staff and visitors to Dean’s Office and serve as principle resource for inquiries concerning the Dean, the School, and its senior managers. Provide confidential executive support at the highest level to business and government leaders, university officials, students, prospective students, faculty, staff and members of the media. •Manage reception services for the Dean and his/her senior managers •Prioritize messages according to the Dean’s needs and priorities •Manage the Haas Loading Dock and Reserved Parking Spaces •Manage the Dean’s Conf. Room •Greet visitors to the Dean’s Suite. Assist and refer them as appropriate •Interpret and provide information on procedures and services •Resolve non-routine customer interactions based on established policies •Refer telephone inquiries as appropriate. Provide general and specific information as appropriate and solve problems •Sort and immediately distribute incoming correspondence •Coordinate with senior managers about upcoming meetings, special activities and requests and dispensation of important materials •Review urgent or special inquiries of correspondence with the Dean’s Executive Assistant
SPECIAL EVENTS & ACCOUNTING Assist with coordination of special events, such as Dean’s Speaker series; Faculty and Academic Planning meetings, Professional Faculty Breakfasts and Faculty Research Lunch Seminars. In addition, provide assistance as necessary to support the activities of the Dean and the Event Coordinator for planning and coordinating, conferences, guest lectures, faculty meetings and similar events hosted by the deans. •Coordinate catering needs for events and meetings •Reserve facilities •Coordinate necessary audio-visual services •Serve as back up to Administrative Assistant/Office Manager •Process invoices for the dean’s office activities •Reconcile Entertainment Card transactions•Minimum 2 years previous related experience, with knowledge of basic office management processes and procedures •Outstanding organizational, planning, and interpersonal skills •Intermediate word processing, spreadsheet, skills (MS Office preferred) •Must be able to exercise good judgment in decision-making •Must be detailed-oriented •Must be able to handle the coordination of multiple events/tasks and prioritize work Demonstrated good written and verbal communication skills with excellent interpersonal skills •Basic knowledge of electronic calendaring •Basic knowledge of standard filing practices •Must be able to work independently as well as be an integral member of a team-oriented office •Ability to maintain confidentiality •Ability to interpret policies and identify relevant issues •Ability to successfully function in a complex institutional environment •Ability to prioritize and deal with last minute urgent requests •Ability to accept detailed tasks and assignments given orally This is a limited leave replacement position. The automatic conversion to career status, as provided in Section B.2. above will not occur when one or more of the following occur:
a. A limited appointee is hired to replace an employee on leave that exceeds 1000 hours. If the employee on leave does not return from leave, the limited appointee shall be converted to career retroactive to the first of the month following attainment of 1000 hours; except that nothing in this subparagraph precludes the University from releasing the limited appointee prior to the anticipated return date of the employee on leave.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.