Assistant to Executive Director (Staff Assistant III)
July 12, 2018
USA - MA - Cambridge
Assistant to the Executive Director of the Women and Public Policy Program (WAPPP) at Harvard University's John F. Kennedy School of Government provides comprehensive support for the Executive Director and manages a variety of administrative and programmatic projects for WAPPP. The Assistant reports to the Executive Director.
High-level Administrative Support
Creates and implements processes by which to manage a large influx of information on a daily basis including briefing the Executive Director as needed
Organizes and discusses top priorities with Executive Director on a daily basis
Schedules and prepares materials for meetings
Composes, proofreads, edits, and prepares correspondence for the Executive Director
Works with Executive Director on major documents and reports
Prepares Executive Director for her meetings and public speaking engagements from scheduling and arranging business travel needs to conducting research and creating briefings
Manages the Executive Director's calendar, voicemail, incoming calls, and email
Provides overall administrative support including: coordinating conference calls, organizing and maintaining files and filing system, greeting visitors to the office and addressing inquiries
Assists in implementing policies and procedures.
Serves as a liaison with HKS administrative offices
Processes payments and settles financial transactions for the Executive Director
Greets and assists visitors to the WAPPP suite and triages messages received on the WAPPP main phone line
Participates in logistical support and coordination of events, including the From Harvard Square to the Oval Office program, chaired by the Executive Director
Prepare materials for publications and/or grants as needed
Assists with fundraising activities of WAPPP including preparing donor events and correspondence, reports and updates, setting up donor meetings, providing briefings to the Director and Executive Director on fundraising developments
Participates in WAPPP activities and projects, including but not limited to correspondence and mailings, phone coverage, newsletters and Web site updates
Updates center Web site as needed
Performs library and research work, and summarizes findings
Provides general staff assistance and takes on special projects as needed
Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Two or more years of administrative experience.
Bachelor's degree preferred. Curriculum/background in Political Science, Public Policy and/or Gender Studies strongly desired. Strong organizational, time management, writing, and research skills required. Ability to multi-task and prioritize in a fast paced environment under strict deadlines with minimal supervision. Ability to synthesize information, problem-solve and troubleshoot. Ability to handle confidential information with the utmost discretion. Attention to detail and accuracy necessary. Excellent interpersonal and written communication skills essential. Must be a team player and have a positive attitude. Demonstrated proficiency in the use of Outlook and other MS Office programs including Work, Excel and PowerPoint.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46131BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.