Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary
The Caltech Payroll Office seeks a motivated, detail-oriented payroll professional to provide support with administering specialized payroll functions such as producing bi-weekly payroll and miscellaneous adjustments. This position also ensures compliance with Institute policies and government protocols.
Working in a fast-paced environment with members of campus operations, divisions and faculty, this position will report to the Director of Payroll, and work closely with Finance, HR, and other campus stakeholders. The Payroll Support Specialist will process on-demand salary and retirement payments for all bi-weekly employees including calculating vacation, sick and personal holiday entitlements and making the correct entries in the HR and payroll systems.
Please note this is a temporary position. Job Duties - Under direct supervision, applies specialized knowledge and expertise in various areas of payroll support to accomplish assigned goals - Performs data entry into the time management system and validates time entered through established processes, rate changes, new hires, promotions and transfers for various campus departments - Verifies source documents and reports to ensure changes are processed correctly in the Human Resource Management System - Performs system interfaces for processing bi-weekly timesheets, communicating any discrepancies to departments. Reconciles interface reports with payroll, making necessary adjustments to ensure successful data uploads - Provides customer service related to internal and external payroll inquiries; collaborates with other units/departments to investigate and resolve employee issues - Provides support for Labor Distribution desk, Benefits Accounting desk, and Payroll Department as needed Basic Qualifications - 2+ years of related payroll experience - High integrity and ethics; high sense of personal responsibility and accountability for achieving outcomes; strong focus on quality and accuracy - Ability to maintain strict confidentiality - Ability to document procedures effectively and independently - Excellent verbal and written communication skills - Excellent interpersonal skills with the ability to work in a collaborative environment - Proficiency with Word, Excel, and internet software - Experience with Human Resource and Finance systems and working in high-volume/production department while meeting deadlines and offering excellent customer service - Ability to analyze and resolve complex problems - Demonstrated expertise and understanding of accounting concepts, including a working knowledge of accounting concepts such as debits, credits and accruals Preferred Qualifications - Current Experience with Oracle HRMS and Kronos timekeeping system - Technical expertise utilizing databases including Oracle, Cognos, and SQWL - Fluency in Spanish - Payroll certification (FPC) Required Documents - Resume
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.