Manager, Center for Deliberative Democracy Job Classification Title: Administrative Services Administrator 1 JCC: 4121 Grade: H
JOB PURPOSE:Administer, support, and manage programs or functions under general supervision. The Communication Department at Stanford University seeks a Manager for the Center for Deliberative Democracy. The Manager is responsible for the day-to-day operations of the center, including: research and grant administration, financial administration, and providing assistance with program management. This position requires a self-starter with high level of independence. Research administration requires managing all aspects of sponsored and non-sponsored research grants, contracts, sub-awards, and cost share accounts. She/he is responsible for the full range of pre and post award accounting functions. The Manager is responsible for the Center's IRB process, which includes assisting with submission, monitoring, and compliance. She/he should provide recommendations to make decisions quickly in coordination with the Center Director and Deputy Director. Familiarity with Stanford research administration systems is a plus. Prefer previous program management experience in a university research setting. The Manager provides all monitoring and reporting on grants to ensure grant compliance. May provide support to Director for copy editing and report writing as needed. A working knowledge of federal, foreign government, NGO, and foundation regulations governing research (e.g. OMB A-21) is desired. The Manager is responsible for producing, reconciling, and maintaining CDD expenditure statements, budgets, and related financial statements. The Manager is the main point of contact for outside vendor contracts, including independent consultants. Prefer a high level of financial management aptitude to ensure accuracy, validity, and to resolve discrepancies. In addition, the Manager must monitor for compliance with university policies, sponsor policies, and relevant regulations. Prefer familiarity or willingness to learn Oracle Financial application including Labor Distribution, and Labor Adjustment modules. The Manager may provide assistance with Deliberative Polling program management as needed. These responsibilities may include organizing academic conferences, facilitating collaborations with persons such as academics, government officials, and donors, provide assistance with organization of national and international projects, and provide supporting roles for programs as needed. May require domestic and foreign travel. Must be willing to work across multiple time zones. CORE DUTIES*:
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned MINIMUM REQUIREMENTS:Education & Experience:Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.Knowledge, Skills and Abilities:
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Certifications and Licenses:None PHYSICAL REQUIREMENTS*:
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record. Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: School of Humanities and Sciences, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.