TheAssistant Director is a critical member of the team launching a newtrans-institutional Data Science Institute being created under the Office ofthe Provost at Vanderbilt University. This new role is a key leadershipposition that entails working with institute faculty leadership on all aspectsof the development of the institute. The Assistant Director will be responsiblefor managing the administrative team of the institute and will report directlyto one of the two co-directors. Key responsibilities include working on thefollowing: planning and executing the research activities of the institute,planning and launching the new Masters in Data Science degree program, managingthe institute budget, and representing the institute both internally atVanderbilt and externally to government, non-profits, and industry.
About the Work Unit:
TheVanderbilt Data Science Institute is a new trans-institutional research andeducational center that is was launched with funding from the Data ScienceVisions TIPs VRA grant. The goals of the institute are to supportdata-intensive research at Vanderbilt, launch new educational tracks in datascience, and connect to government, industry and non-profits. Organizationally,the institute falls under the Office of the Vice Provost for Research.
Key Functions and ExpectedPerformance:
§ Manage the day-to-day operations of the institute,including planning and executing events.
§ Assist in the building and management of marketingmaterials, website, and social media.
§ Assist in the management of Master's programapplications, including communication with applicants. Assist in the processingof admissions to the Master's program.
§ Lead the daily operation of the Master's program,including scheduling courses and communicating with students.
§ Manage the institute budget by tracking expendituresand ensuring proper reporting.
§ Approve financial transactions in the SkyVU system,including procurement requisitions, travel and entertainment expense reportsand procurement card expense reports.
§ Assistin the hiring, training, supervision, and development of data science instituteadministrative personnel.
§ Work with the Provost's office and Human Resources forhiring, training, and personnel issues.
§ Comply with Federal and State employment laws, as wellas Vanderbilt policies and procedures.
Liaison with internal and external parties
§ Build and maintain strong working relationships withinthe institute, the Office of the Provost, the Graduate School, Human Resources,and other units within VU and VUMC.
§ Build and maintain strong relationships with localgovernment, non-profit agencies, and local industry.
This position will have supervisoryresponsibility. The assistant director will manage the administrative team ofthe institute. This position reports administratively to one of the twoco-directors of the institute and functionally to the two co-directors and thedirector of graduate education.
Experience and Skills:
§ ABachelor's degree from an accredited institution of higher education is necessary.
§ Atleast three years of experience in University administration is necessary.
§ Experiencemanaging graduate programs, including managing admissions in Slate, is strongly preferred.
§ AMaster's degree from an accredited institution of higher education is preferred.
§ Experiencebuilding and maintaining marketing materials and social media is preferred.
§ Excellentoral and written communication skills arepreferred.
Key Characteristics of aSuccessful Team Member in this Work Unit:
§ Adaptability – Reads cues and adaptaccordingly. Adjusts style and approach to accommodate the styles and needs ofothers. Can anticipate and effectively de-escalate potential conflicts.
§ Analytical & Detail-Oriented –Accurately assesses information and applies applicable law, policy andprocedure. Considers the long term implications of actions today and advisesemployees appropriately. Even small mistakes can create big issues; attentionto detail work indicates care about the outcomes.
§ Autonomous – Self-managing;self-motivated. Manages time, activities and outcomes well so thatprogress stays on track. Cleans up after themselves.
§ Creative Thinking – Goes beyond theboundaries of the job description, willingly takes on new challenges, findscreative solutions rather than always awaiting direct instructions
§ Hard-Working – Is industrious as well asefficient (busy isn't the same as productive). Can juggle multiple competingpriorities simultaneously without becoming overwhelmed.
Internal Number: 1801232
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.