Administrative Assistant IV - AA&D, Arts & Sciences
July 13, 2018
Ithaca, New York
In collaboration with the Director of Development (AA&D), lead the administrative functions of the AA&D office in the College of Arts & Sciences (A&S). The position objectives are to provide primary administrative support to the Associate Dean and the Director, provide support for the AA&D activities of the Dean of Arts & Sciences, and collaborate with other A&S AA&D team members to achieve the fundraising and engagement goals of the college. This individual serves as the department's office manager/coordinator, ensuring efficient office workflow, monitoring departmental budgets, processing bills, and monitoring all accounts. The position involves advanced administrative tasks, including complex calendaring, as well as handling multiple tasks concurrently at all times. It will include direct interaction with the A&S AA&D team as well as deans, faculty, trustees, alumni, friends, volunteers and other AA&D staff. This is a high profile administrative support position including frequent interaction with the Office of the Vice President (AAD), Principal Gifts, and the Arts & Sciences Dean's Office.
Formal training beyond a high school diploma of one to two years, two years of college coursework or an Associate's Degree. Four to five years of experience or equivalent preferred in higher education, industry or government. Must have strong interpersonal skills and have the ability to effectively and clearly communicate both in writing and verbally. Proficient with word processing, spreadsheets, databases, and the internet. Proficiency in making travel and event arrangements. Must be detail oriented, flexible and organized. Demonstrated ability to work with very sensitive and confidential information. Demonstrated commitment to customer service. Must have proactive approach and demonstrated ability to establish priorities and meet deadlines, balancing unexpected but urgent assignments with ongoing project management.
A Bachelor's Degree from a recognized college or university, or the equivalent in educational training and experience would be beneficial. Experience supervising staff and/or students would be beneficial. Experience working as an office manager, including working with budgets, would be preferred. Knowledge and experience working with Alumni Affairs and Development informational systems would be preferred. Strong writing skills are necessary.
-Typically lifts less than 10 lbs
-Limited exposure to hazards
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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