UCSD Layoff from Career Appointment: Apply by 07/16/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
Responsible for sponsored project administration for all three Research Divisions within the Biology Section at SIO which include the Integrative Oceanography Division (IOD), the Marine Biology Research Division (MBRD) and the Center for Marine Biotechnology and Biomedicine (CMBB). Working directly with PIs, responsible for Federal and State funded post award contract and grant administration in areas of accounting, purchasing, express card, travel, and recharge analysis with annual combined expenditures in excess of $30 million. Responsible for Faculty Start up, Banked, State and gift funds. Review and authorize appropriateness of expenditures, availability of funds and applicable funding restrictions in accordance with University and agency guidelines (OMB A21, Uniform Guidelines, 133, 110, CASB).
Manage section funds working closely with Biology Section Head. Provide account status to PI's for fiscal planning. Analyze financial reports and exercise independent judgment to solve complex problems for PI's. Provide interpretation of UC, Federal and State policies in order to ensure compliance. Advise PI's regarding agency specific guidelines, restrictions, policy interpretation, need for changes in budgeting and requirements and procedures for agency approvals. Responsible for various fiscal closing activities which include State SOFI funds, recharge facilities, WIP journals, requesting banked funds as well as responding to VCMS requests. Sponsored project/fund management including manage and audit of Express Card program, review and audit travel expense activities, and initiate, review and approve procurement activities via Marketplace.
Must be able to interact professionally and confidently and incorporate assertive methods of connecting with PI's, Faculty, fellows, agency contacts, and other institutional financial resource offices. Work effectively in a team environment by participating in and contributing to business office procedures and policy planning. Provide fiscal advice, assistance and guidance to researchers, fellows, and other business contacts and department support staff. Act as liaison with OCGA, OPAFS, General Accounting, OGSR, Disbursements, Risk Management, Travel office and other central campus departments at UCSD, other UC campuses, other public and private institutions.
Must be willing to work overtime as required to fulfill position responsibilities, particularly during fiscal closing.
A Bachelor's Degree in related field; and/or comparable combination of training, education and experience.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Ability to perform moderately complex financial analysis and customized reporting. Understanding of financial statements.
Demonstrated skill and experience in researching, analyzing, interpreting, and evaluating complex information with an understanding of complex financial policies and issues.
Demonstrated skill in monitoring expenditures based on established budget.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Specific knowledge of and ability to interpret OMB circulars A-21, Uniform Guidance, A-110 and other federal regulations governing contracts and grants.
Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong ability to use standard office software with intermediate to advanced skills in Excel and Word.
Demonstrated ability to interpret policies, procedures, and guidelines.
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