The Chief of Staff in the Office of the Vice President for University Services (U Services) is appointed by and serves at the discretion of the Vice President for University Services. This position serves as chief advisor to the Vice President, manages emerging issues, and represents the Vice President to various constituencies. The Chief of Staff supports and implements the strategic goals and objectives of the University Services organization and facilitates coordination and team building among U Services departments to enhance services to the University community.
U Services is the non-academic operating unit for the University of Minnesota, which includes: Auxiliary Services, Facilities Management, Capital Project Management, Planning, Space, and Real Estate, Public Safety, and University Health and Safety. U Services units have over 3,400 employees and annual operating budgets of approximately $418 million.
Facilitate definition of U Services strategic direction and alignment of departments with such direction
Facilitate the development of strategic goals and objectives for U Services. Ensure the development and oversight of strategic and operation metrics to strengthen accountability and support strategic resource alignment.
Manage and coordinate organizational development initiatives including the employee engagement program and the semi-annual U Services Leadership Forum.
Develop and oversee the execution of the U Services annual calendar.
Facilitate coordination among U Services departments
Develop and manage the overall U Services calendar of planning and work schedules (HR, finance, capital, etc.) and integrate into staff meetings, communications, and workplans.
Plan, schedule, and lead the U Services Leadership team meetings.
Create opportunities to strengthen coordination among U Services units, including planning U Services leadership team building retreats and follow up on retreat outcomes to continue to strengthen the coordination of the U Services leadership team.
Convene the directors of the U Services HR, Finance, and IT to ensure integration and coordination of their programs.
Coordinate U Services Board of Regents planning. Partner with the Senior Vice President’s office regarding work planning, campus and facilities related policies, and requisite approvals.
Facilitate coordination between U Services departments and others in the University or external to the University
Contribute to and support executive decisions by serving on institution-wide project teams.
Lead U Services project work teams as assigned by the Vice President.
Lead U Services communication strategies and initiatives in partnership with U Relations.
Maintain strong working relationships at all levels of the organization. Participate in meetings with senior staff and University constituents.
Represent the Vice President and U Services to multiple and diverse internal and external constituencies. Serve as liaison for a variety of areas and conduct other activities at the direction of the Vice President.
Serve on the University’s Policy Advisory Committee. Coordinate and manage all aspects of the University policy program for U Services units.
Lead the coordination of University Services resources in response to major events.
Lead and coordinate major campus events, including convening and facilitating the major events committee.
Manage the human and financial resources of the Office of the Vice President, including the preparation and management of an annual budget and long-range forecasts of needs.
Serve as a member of the Vice President’s Leadership Team.
Exercise delegated authority from the Vice President.
Provide administrative oversight to the Vice President’s office. Provide direction to the executive assistant assigned to the Office of the Vice President
Coordinate the Vice President’s schedule.
Participate in annual compensation review process with U Services Finance and HR.
Lead/delegate special projects/initiatives.
Assist in the creation of a positive work environment incorporating the University's commitment to equal opportunity and diversity in hiring, retention, and promotion of employees and empowering employees to use their full range of talents and abilities.
CHARACTERISTICS Leads strategically; lives the organization’s values of stewardship, integrity, respect, innovation and safety. Delivers results; understands self; models maturity and professionalism; works collaboratively; inspires commitment; and innovates.
QUALITIES Commitment, energy, enthusiasm, intellectual curiosity, honest, and candid.
A bachelor’s degree is required; a relevant advanced degree is preferred.
A minimum of 12 years of administrative experience supporting senior leaders within an organization.
Knowledge of and experience with University of Minnesota policies, systems, and procedures, and working understanding of different levels of the University governance system is preferred.
Knowledge of public finance and budgeting, human resources, and capital planning is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
Demonstrated leadership ability and success in building a team, including working with and through others to accomplish goals.
Ability to communicate effectively, succinctly, and persuasively in writing, orally, and interpersonally.
Knowledge of strategic management concepts, business practices, and principles.
Demonstrated ability to persuade and influence colleagues outside of the direct chain of authority to take necessary actions and contribute to development of the U Services organization.
Demonstrated commitment and contribution to fostering and advancing diversity and inclusiveness.
Strong leadership and interpersonal skills with a demonstrated record of establishing effective working relationships with diverse populations and functions, both internal and external to the University.
Ability to coordinate multiple tasks, work efficiently, and meet deadlines.
Internal Number: 325721
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.