Job Requisition Number: 25515. The Quantum Nanoelectronics Laboratory investigates the quantum coherence of condensed matter systems ranging from single-quantum devices, such as squeezed states in high-Q cavities, to engineered many-body quantum states of microwave light which can be used to study topics such as quantum chemistry and thermodynamics.
The incumbent would support Professor Siddiqi in achieving strategic solutions with high-level stakeholders in the academic, national laboratory, and industrial landscape as they relate to the day-to-day functioning of his scientific research activities and teaching initiatives. Effective communication between these constituencies is critical to the success of his current projects and requires a demonstrated record in diplomacy, discretion, and trustworthiness. His work includes maintaining and building relationships with the following institutions: Departments of Defense and Energy, National Science Foundation, and NIST.
The incumbent will analyze highly complex programs, new and existing, to determine the viability for long-term, sustainable results, through ongoing assessment of the policies and initiatives developed in support of these programs, monitor and provide key support for the daily administrative operations for multiple existing and developing initiatives, including several independent programs, and support and help develop leadership to design and implement efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
Detailed responsibilities: •Track day-to-day activities and operations, including resource allocations and staffing decisions, recruitment, direction and coordination, and develops solutions to potential issues or hurdles, and analyzes the metrics of success for the programs that are in circulation. These tasks will involve getting status updates from team members and synthesizing them for Professor Siddiqi on a weekly basis. Scientific progress will typically be analyzed and synthesized on a bi-weekly basis. •Aid strategic planning by developing budget practices that are compliant with the Federal Government and University of California. •Provide support at all levels for those initiatives that do not presently have available resources or staffing. •Provide Strategic Planning and Program Management. •Responsible for coordinating and integrating strategies developed by Prof. Siddiqi and his constituents. Center activities will be assessed via monthly board meetings. •Provide project management support with the timely implementation of key initiatives to ensure that all objectives are attained. •Researches, compiles and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the faculty member. •Independently research, write, and produce reports and presentations for public consumption. •Monitors the program budget and accounting processes to ensure that the financial infrastructure exists to support each of these various programs/centers. •Maintains a comprehensive database of initiatives and action items, to include activities of other individuals and offices. Coordinates information from other departments/individuals and tracks to ensure completion with sufficient time for the faculty member to review in advance of meetings.
The incumbent will write grant reports and proposals on behalf of the faculty member and help develop and advise on content for a variety of initiatives of the Faculty member.
Current Initiatives include: •Aid the faculty member in developing and disseminating courses in the scientific style of critical thinking. •Surveying current deliberation techniques and help develop novel concepts for small group and societal deliberation.
The incumbent will be a functional gatekeeper providing broad oversight of the communication strategies necessary to ensure programmatic saturation in the appropriate target areas, continually working to understand the priorities, opinions, and requirements of the faculty member, in order to prioritize issues according to urgency and to allocate time accordingly.
Detailed responsibilities: •Gathers and analyzes information to ensure the other leaders of key initiatives and Prof. Siddiqi are aligned on major strategies related to these initiatives. •Provide confidential assistance and advice; •Advise principals and operate as representative with internal and external audiences. •Build collegial relationships and teams within informal, flat organizational structures. •Handle sensitive matters with diplomacy and discretion. •Organizes ad-hoc committees for the Faculty member on a broad range of issues. •Identifies and pursues funding opportunities for these initiatives.
Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the Faculty member, including those highly sensitive in nature:
•Communicate, as appropriate, priorities and decisions to Prof. Siddiqi’s colleagues and staff; •Briefs Faculty member in a timely fashion, with regard to priorities and deadlines, on the status of pending issues; •Prepares responses to urgent official/unofficial requests on behalf of the Faculty member; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. •Draft significant correspondence on behalf of Prof. Siddiqi. •Responds to various senior management personnel both at LBNL and on campus, government officials and other external constituencies on behalf of Prof. Siddiqi. •Reviews relevant elements of Prof. Siddiqi’s incoming and outgoing correspondence and either delegates, handles personally or refers to the Faculty member. •Exercises judgment and independent initiative in deciding which items to bring to the attention of the Prof. Siddiqi.
Handles the details of complex and highly sensitive matters on behalf of the Faculty member:
•Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. •Prepares confidential reports and summarizes issues. •Researches, analyzes and synthesizes information to prepare Faculty member briefings, reports, and summaries. •Drafts proposals and reports.•Bachelor's degree in related area and/or equivalent experience/training. •Advanced knowledge of processes, protocols and procedures in a university setting. •Demonstrated ability to interpret and apply Federal Government, University of California and local laboratory policies and procedures. •Extensive knowledge of scientific laboratory governance, policy and planning at the University and National Levels. •Direct experience with high-level scientific research projects. •The ability to quickly learn what different research areas are doing so they can be easily communicated to a variety of audiences, e.g. to explain the point of the Berkeley Institute for Data Science to a donor by giving multiple examples of science from around the university that was achievable because of data science. •The ability to learn quickly and think strategically about organizational capacities and find ways for projects to run smoothly in complex organizational environments. •Intermediate to advanced knowledge of common campus-specific computer applications. •Advanced analytical/problem-solving skills. •Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies. •Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing. •Ability to develop new organizational structures, processes, and policies in accordance with emerging strategies. •Small to mid-level project management skills. •Excellent interpersonal and verbal/written communication skills. •Skill to analyze financial data •Skill to use Excel, Word and copy-editing. •Experienced writing for both technical and non-technical audiences. •Experienced developing presentations for both technical and non-technical audiences. •Advising and counseling skills. •Ability to manage others effectively, particularly in a non-hierarchical environment (experience with management styles that utilize persuasion rather than using authority to achieve collaborative goals and solutions). •Ability to deal with issues that arise in a calm and controlled manner. •Ability to function well under pressure and take quick and effective action. •Ability to embrace creative approaches in resolving policy or interpersonal dilemmas. •Ability to multi-task with demanding timeframes. •Ability to use a high level of discretion and maintain all confidentiality. •Advanced service orientation.
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