Advertised Summary Job Description: The Office of Real Estate is one of eight divisions within Columbia University Facilities and Operations (CUFO). The department interacts with a wide range of stakeholders including University Central Administration offices, Executive and Senior Staff within the University, Office of the General Counsel and other CUFO units, notably Residential Operations, Finance and Administration, Planning and Capital Projects Management.
The responsibilities of the Office of Real Estate include acquisition and disposition of properties to support Columbia University's academic and research mission, including the expansion to the Manhattanville campus; management of commercial and retail leases in University-owned buildings; and leasing of off-campus space to support the Morningside, Manhattanville, Nevis and Medical Center campuses.
Reporting to the Vice President for Real Estate, the Director of Operations for Lease Administration plays an integral role in management and oversight of the University's real estate portfolio, including both CU-as-Landlord and CU-as-Tenant properties. The incumbent has oversight responsibility for lease administration, including proper documentation of all leases and lease-related correspondence; accurate, efficient and complete lease abstraction in the lease management database environment; data management; and financial tracking of approximately 240 commercial and retail leases. This role is responsible for lease administration quality control of all lease administration-related process flow, lease abstraction, data accuracy, management reporting, billing and collections, and driving process improvements from a lease administration perspective, including preparing, implementing and auditing policies and procedures.
The Director of Operations for Lease Administration leads a staff of three (3) officers of administration and works closely with CUFO and other University offices to ensure that lease administration functions, including payments of rent, taxes, utilities and other charges are appropriately processed. S/he will support management of transactions, as needed, within Real Estate�s Leasing and Acquisitions team. S/he will communicate directly with Facilities Finance and Administration on critical reporting functions and regulatory compliance matters, and will work with other offices within CUFO, as appropriate, on lease documentation and lease enforcement issues. In addition, s/he will participate in the development and implementation of a strategic plan for Capital improvements within the retail portfolio. S/he will further coordinate with Residential Operations to prioritize property inspections, condition assessments, tenant and/or streetscape improvements as required and approved within CUFO. S/he will also work with the CUFO Office of Information Technology and the Office of the Controller to optimize the functionality and accuracy of lease administration software and data.
The incumbent may represent the Vice President in committees and special projects as assigned.
General Minimum Qualifications: Bachelor's degree required. Advanced degree preferred. A minimum of seven years related professional experience in real estate management required; preferably with lease administration for a commercial firm, corporate real estate department, government agency or institution of higher education.
Additional Specific Minimum Qualifications: The successful individual should possess strong knowledge of and demonstrated leadership in lease management best practices. Demonstrated technical and analytical skills and proficiency with lease management software systems (e.g., TRIRIGA, etc) required. Facility with specialized financial reporting and report development required. Experience working with data generated from disparate systems helpful. Strong writing skills are also required.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_171209
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.