Indiana University School of Medicine (IUSM), Deans Office-Human Resources, has an exciting HR Business Partner opportunity with our Research portfolio primarily supporting our Indiana Clinical and Translational Sciences Institute (CTSI). This opportunity is perfect for a solid, seasoned HR practitioner that is seeking work/life balance & great benefits while utilizing your skills and experience. The ideal candidate will be client focused with great relationship building skills, resourceful, creative and be able to adapt and influence in this newer client relationship.
Talent Management / Organization Development: Develops and executes innovative and proactive talent strategies aimed at developing and retaining quality candidates to meet the overall goals of the assigned department. Provides education, training, advice and coaching for leaders as well as individual employees on talent management methods and opportunities, processes, relevant university/hospital partners/campus policies/procedures and regulatory requirements. Partners with leaders within assigned departments and coordinates throughout school as necessary to support assigned unit goals and business priorities.
Talent Acquisition: Prepare, process, and post management-level, academic, research and staff positions through IU HRA and external sources. Conduct initial screening interview, work with management on selection process. Conduct internal equity analyses to set pay rate. Assist with onboarding new staff and temporary employees. Position will also be responsible for compensation management. Establish new positions as needed and the development of job descriptions. Provide supervisors and staff information and guidance, resolving problems related to position classification issues, recommending equitable salaries paid to comparable positions, and assist sections in maintaining accurate and current job descriptions. Recommend promotions and salary increases for staff and work with IU Human Resources to implement. Oversee the maintenance of staff and academic records such as promotions, transfers, supplements and related compensation data. Create reports to show data on employee hiring, turnover and vacant positions. Prepare offer letters, initiate background check and I-9 process, and ensure hire process is complete as needed.
Employee Relations: Advise administration and supervisors on corrective action process; may counsel employees on matters of job performance and/or compliance with departmental and university policies. Recommend and implement alternative courses of action in response to conditions or problems encountered. Make recommendations on involuntary terminations. Maintain awareness of legal implications and laws governing employee relations. Maintain files including corrective action, performance reviews, recommendations, etc. Administer FMLA process. Serve as International Affairs liaison. Interact directly with faculty, staff, postdocs, and students to make sure all issues related to visas and other International Affairs are resolved quickly and without negative consequences to department or individual.
Performance Management Process & Project Management: Manage performance appraisal process and ensure that evaluations are completed on an annual basis. Responsible for training/communicating to all managers and employee on the process. Manages timeline for the process and completes all activity by the organizational deadlines. Works with managers on performance improvement plans where needed. Works with leadership to develop/plan employee engagement initiatives. Serves as the project manager on all assigned human resources initiatives for assigned departments.
Policy Implementation: Implement policies and procedures consistent with established university policies. Serve as primary human resources contact for information, interpretation, and enforcement of University policies practices, and procedures. Participate and represent the assigned departments by serving on university committees and special task forces relating to human resources administration and compliance. Maintain knowledge of current developments in human resources regulatory practices (Federal and State) for policy formulation and practice purposes; propose recommendations to ensure departmental compliance as needed. Attend conferences as needed to stay abreast of HR and administrative information.
Works on HR projects and/or other duties as assigned by department leadership. Projects may fall outside of the normal scope of human resources.
REQUIRED: Bachelor's Degree in business administration, management or a related field, plus 5 years of human resources experience in an academic, healthcare or similar setting.
Strong knowledge of faculty recruitment, promotion and tenure procedure and process, visa processing, creating/reclassification of positions, and of University policies and procedures. The ability to work independently, to perform efficiently and productively under pressure. Strong organizational skills with the ability to prioritize and meet deadlines. Excellent oral and written communications skills, customer service skills, and the ability to maintain confidentiality.
System experience: HRMS (hire, term, LOA, admin posts, maintain funding), People Admin (staff and faculty), GIS (employment verification system), eQuest, and iStart. Proficiency in Microsoft Office, including MS Word, MS Excel, and MS PowerPoint and ability to learn new systems.
PHR/SPHR or SHRM-CP/SCP. Master’s degree in business, human resources or related discipline. Supervisory experience.
Salary Plan: PAE
Salary Grade: 3AD
Campus: IUPUI - Indianapolis
Department: IUSM HUMAN RESOURCES (IN-DMHR-IUINA)
Internal Number: 47096
About Indiana University
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.