Supports the stewardship and cultivation of board members and prospects. Manages the flow of information and communication between the Board of Directors and key internal leaders. Coordinates logistics for and support of Board of Directors activities and events. Supports the Development department in individual fundraising aligned with the organization’s mission and strategic plan.
Essential Job Duties
Provide support to Ounce leadership in strengthening relationships with board members and prospects by developing and executing proactive, individualized stewardship plans.
Provide organizational information and administrative support to the Chairman, coordinating their activities with Executive Ounce Leadership.
Facilitate communication for and coordination of meetings between the Board of Directors and internal leadership, including the composition and editing of written correspondence, memos, emails and phone conversations.
Plan, coordinate logistics and staff Board of Directors meetings, Committee meetings, Board Member Orientations and Board Retreats; take meeting notes and provide verbal and written summary as needed. Responsibilities include, but not limited to reserve rooms; set up and breakdown of furniture, teleconference and video equipment; order and set up of catering; set up of rooms; and prepare and distribute pertinent meeting materials as requested.
Maintain, review and revise calendar of meetings, events, rosters, contact information, and governance documents for the Board of Directors.
Organize and maintain the Board of Directors online portal and historical files.
Synthesize, coordinate and track information relating to the activities and commitments of the Board of Directors.
Provide support for the Ounce Capital Campaign and Strategic Plan as it relates to the Board of Directors.
Support and coordinate fundraising efforts – including donor relations, appeals, and support fundraising and cultivation events – to help the Ounce achieve its private revenue goals.
Perform other job-related duties as requested.
Required Qualifications – Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.)
Bachelor’s degree in Liberal Arts, Journalism, Social Science or a related field. Master’s degree preferred.
Two or more years of experience in working in board relations or similar executive-level liaison role.
Two to five years of experience with non-profit fundraising is preferred.
Knowledge, Skills and Abilities – May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
Ability to interact with the Board of Directors, senior staff leadership, donors and key stakeholders in a professional manner.
Advanced proficiency with computer applications - Microsoft Office (Outlook, Word, Excel, Power Point) and ability to learn and master other computer technology/software programs as needed.
Demonstrated timely follow-through, attention to detail and ability to work at a rigorous pace and meet deadlines.
Ability to promote and maintain effective internal and external communication between divisions, offices, and staff.
Ability to efficiently manage multiple tasks simultaneously and meet deadlines.
Ability to document and write accurate meeting minutes and other materials for distribution to external audiences.
Ability to communicate and respond in a manner which consistently demonstrates respect, concern, and responsiveness.
Ability to remain flexible and adapt to changing needs and priorities.
Organized thinker with exceptional attention to detail.
Excellent communication skills, both verbally and in writing.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
General office and classroom conditions. Exposed to moderate noise levels.
Physical Abilities - Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Required to sit at a desk and focus on a computer screen for the majority of the day.
Frequently required to talk and listen to other individuals.
Must be able to use repetitive wrist, hand and finger movements to type regularly.
Must be able to lift objects up to 10 lbs. in weight.
Regular attendance is a necessary and essential function.