Advertised Summary Job Description: The Office for Research in the College of Physicians and Surgeons is seeking a Grants Coordinator to join the Pre-Award Core Team. Under the supervision of the Director, the Grants Coordinator will provide support for all grant related pre-award administrative activities for the Basic Science Departments and other participating departments at P&S. The major function of this position is to assist faculty in submission and pre-award administration of grants and contracts including annual progress reports and subawards.
Responsibilities include, but are not limited to, the following: -Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications; -Trains under the direction of the Director and other senior staff to continuously develops and maintains a strong working knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards; -Assists with preparation of grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators, and establishes subcontracts; -Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents; -Responds to RFAs and summary statements and addresses issues prior to submission -Ensures progress reports are prepared and submitted as required by sponsoring program -Tracks the status of pending applications, follows up with investigator regarding review/funding status of application; -Ensures files are complete for awarded applications, follows up with investigators and/or administrators regarding missing information; -Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities; -Prepares summary reports of applications submissions and outcomes to Director of Pre-Award -Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices. Trains under the direction of Senior Staff to gain a deep knowledge and expertise in grants administration -Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration.
General Minimum Qualifications: Bachelor's degree plus 2 years of related experience required. Must be proficient in Microsoft Office, especially Excel. Prior experience in an academic grant funded environment preferred.
Additional Specific Minimum Qualifications: Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.
Preferred Qualifications: A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_172222
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.