This position is responsible for providing a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing and associated counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned in a team environment.
Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format.
File and serve pleadings with the court and regulatory commissions and on opposing and associated counsel, at state and federal level and in many different venues.
Open new client and new matter files using Metastorm software.
Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files using Imanage.
Organize and maintain binders for trials mediations arbitrations, working papers, closing transactions and business development purposes.
Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service.
Track litigation and closing deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly.
Answer, screen and respond to phone calls.
Receive/route mail and email, attaching appropriate files and documents; oversee scanning to system.
Back up for entering and proofing attorney time in time-keeping program.
Maintain and track CLE records for attorneys.
Prepare and submit expense/reimbursement reports.
Assist fellow secretaries and additional attorneys as needed.
3+ years experience as a legal secretary.
Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, WordDocx, Outlook, Excel) and Adobe Acrobat/Nitro/Pro required; knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research.
High degree of attention to detail and sensitivity to confidential and sensitive materials required.
High level of energy required.
Fast paced desk and attorneys; ability to prioritize on a constant and high level basis required.
Ability and willingness to learn new programs and program updates.
Excellent spelling, grammar, proofreading and organizational skills.
Current experience with Government Contracts, including GAO protests preferred.
Current experience filing documents with AK State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practices.
Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills. Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner.
Ability to partner with assistants and staff in other DWT offices
Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts.
Ability to prioritize tasks on a desk and to handle multiple demands from multiple people.
Ability to understand and follow work instructions with minimal supervision.
Ability to follow client confidentiality guidelines.
Ability to read and write in English.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to sit; stand; walk; and occasionally stoop, kneel, crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
This position description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Internal Number: 9558310
About Davis Wright Tremaine LLP
The List that Shaped a Legacy
Davis Wright Tremaine is dedicated to providing excellent legal services, and delivering them in a manner customized to each client’s particular needs and preferences.
This commitment has remained intact for decades as the firm has grown across the nation and to China. Today, Davis Wright is a full-service firm with approximately 500 lawyers in nine offices on the east and west coasts of the United States and in Shanghai. We are recognized for excellence in a broad number of areas, with 89 of our attorneys across 31 practice areas cited as leaders in their fields in the most recent Chambers USA guide, and over 140 of our attorneys across 56 practice areas included in the 2015 edition of "The Best Lawyers in America."
Focused on the Future
While we honor and have great regard for our history, Davis Wright is focused on the future of providing legal services. We believe the future will reward those lawyers and firms that innovate and persist in tuning their services to the real-life, changing business needs of their clients. The ability to deliver customized excellence is based on listening to and understanding our clients, and being sufficien...tly flexible to adapt our approach to the client’s needs in the context of the particular situation in which we were hired. That involves talking with our clients, learning what their success measures are, and collaborating with them to ensure our service helps them accomplish those measures.
This always involves excellent lawyering but it also includes:
deep industry knowledge,
gains in efficiency in performing work that does not require a customized solution, or
the application of technology to reduce cycle time and improve quality.
How We Work with Clients
We use a number of techniques to ensure we understand our clients. We use client teams to enhance communication and collaboration among our lawyers, to advance our understanding of our clients’ business objectives, and to confirm with clients that our service model is aligned with their needs. Each year, we conduct dozens of face-to-face client service interviews, led by senior members of the firm, to solicit specific feedback on our lawyers and work, and to understand how, from the client’s perspective, we can improve. And, on a daily basis, we expect our lawyers to deliver value that includes not just excellent legal service but also business insight, user-friendliness, and flawless support.
We believe the way we work with clients is a distinctive feature of the firm and we make it a priority to reinforce its importance.
Teams That Collaborate
In terms of our services, we supplement depth and strength in the core legal functions of litigation, business transactions, intellectual property, and employment with nationally-recognized, broadly-based teams focused on a number of highly regulated industries—including communications, media, financial services, health care, energy, and hospitality. These teams collaborate effectively to provide a unified legal solution that is well-informed by the particular business and regulatory circumstances that influence our clients’ businesses and the legal work they need.
We focus on what we do extremely well. This means we will not be all things to all clients, but that they will place a high value on their relationship with Davis Wright.