The organization seeks a Vice President for Finance and Administration (VP) to lead efforts to strengthen and enhance financial, human resources, information technology, and operations strategies and systems to support the organization’s growth and the implementation of its strategic plan.
Serving as a member of the senior leadership team, the VP reports directly to the CEO and works closely with the senior leadership team. The position supervises a staff of one. The VP is the primary staff liaison to Finance and Audit Committees.
A strategic and experienced leader, the VP’s primary focus is on directing and managing the organization’s fiscal functions. The organization is a $3 mm operating budget; 10 staff. It has a negative net asset standing. There is a very positive outlook for growth while a need to focus on managing expenses and maximizing profit.
In addition, the VP oversees human resources, IT, and operations functions, ensuring that they are aligned with fiscal systems and policies and collectively provide effective support to the entire organization as it grows and evolves.
The VP will be accountable for but not limited to the following key responsibilities:
Finance and Accounting
Oversee and provide hands-on support for financial operations, projections, the annual budgeting process, and audits – maintaining a strong record of budgetary accuracy, clarity, timely reporting, and rapid response to all financial issues;
Oversee all day-to-day and annual administrative and financial functions;
Manage all financial operations of the organization including cash management, accounts payable, accounting, forecasting, and risk management activities to ensure compliance with all regulatory requirements and rules for non-profits;
Monitor finances, make projections, analyze trends, develop tools to help us better understand our cost structure, and suggest wise courses of action to promote our financial health;
Oversee all accounts, ledgers and reporting systems, ensuring compliance and best practices; manage bi-weekly payroll and monthly commission reports;
Review all contracts, and directly negotiate contracts where needed and appropriate;
Act as “Chief Problem Solver” to handle ad hoc issues that arise, and develop and implement smart solutions;
Oversee and directly participate in annual and long-term fiscal planning, in alignment with strategic plan– especially as the organization considers and implements new initiatives, revenue streams and partnerships – while staying alert to opportunities for cost reduction and cost efficiencies and making recommendations for adjustments where appropriate;
Manage internal financial statement preparation and all external financial reporting and filings, including, but not limited to, regulatory reporting, tax reporting, and financial reporting;
Partner and collaborate with the SVP, Government and Public Affairs to assure effective and accurate coding, reporting, and stewardship of political contributions and grants; and
Serve as primary staff liaison to Audit and Finance Committees and to financial and operational vendors.
Work with the CEO and senior staff team to ensure that human resources policies and procedures comply with applicable Federal and local employment laws;
Collaborate with the CEO and senior staff team to recruit and retain high-caliber talent, including robust onboarding and performance management systems and professional development policies and practices;
Oversee administration of the compensation program, including employee benefits, and ensure that these are regularly benchmarked against peer organizations;
Administer bi-weekly payroll; and
Serve as main point of contact with outsourced HR provider and other benefits providers.
Information Technology & Operations
Guide the one internal staff and vendors in ensuring that the platforms, software, and services in use continue to meet the evolving needs of staff, and oversee processes related to technology maintenance, change management, and budgeting;
Ensure the development and implementation of policies and processes to address IT needs and assure efficient, secure, and productive IT systems and support, including fostering a customer-service oriented approach among IT and operations staff and vendors; and
Ensure that routine office operations, including, maintenance of the physical plant (e.g., office security, supplies procurement), relationships with partners/vendors and the organization’s landlord, and all operational and administrative systems work effectively and smoothly to support the rest of the organization.
Organizational and Team Leadership
Develop tools and systems to provide critical financial and operational information to the CEO, senior staff team, and Board of Directors – and make actionable recommendations on both strategy and operations.
Represent the organization externally, as necessary, particularly in financial matters; and
As a member of the senior team, participate in organization-wide strategic planning and reporting, and help with fostering healthy, effective collaboration and communication across the organization.
The position calls for a versatile senior staff leader with integrity, exceptional financial acumen, and experience developing and implementing innovative approaches to finance, human resources, and IT strategies during periods of significant organizational change.
Successful Candidates Must
Have a minimum of 15 years’ experience in senior financial roles;
Be well-versed in nonprofit finance and accounting regulations, with a demonstrated ability to effectively translate complex financial information and concepts for a variety of audiences, including staff and Board members;
Have outstanding analytical skills and experience translating a strategic vision into an operational model;
Demonstrate success building and managing a collaborative and diverse team; strong negotiating, interpersonal, problem-solving, and mentoring skills.
Demonstrate the ability to work effectively with and gain the respect of multiple constituencies, including senior executives and decision-makers, team members at all levels, and staff across departments; ability to adapt, be nimble and creative, and to thrive in a fast-paced, evolving organizational culture; and
Have a Bachelor of Arts or Science degree in finance or accounting and CPA status.
In addition to the above, the ideal candidate also will have:
Senior-level experience in overseeing human resources and IT functions;
Previous experience on the staff of nonprofit organizations;
Previous experience with a financial transformation and/or business turnaround