Director of Student Accounts - Office of the Provost
Carnegie Mellon University
October 13, 2018
Director of Student Accounts - Office of the Provost-2010622
Carnegie Mellon University's Student Accounts Office is searching for a Director to lead a professional staff that centrally manages and strategically approaches the collection of student accounts receivable for all campus locations. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. In this new role, you will contribute to the department by providing vital support in the assessment, coordination and improvement of bill payment for all student accounts. You will be charged with developing tools for analysis of current processes and practices, while collaboratively implementing changes.
We are searching for a Director of Student Accounts that will efficiently account, communicate, collect, and report student-related financial activity on behalf of all CMU locations. You will work closely with directors in the division and other campus constituents to develop, implement and communicate cohesive business processes and technical solutions. The link with financial aid is particularly close and requires an understanding of federal compliance and financial aid regulations. In this role, you will prepare in-depth reporting for senior university leadership regarding student account and student loan receivables, and serve as a key contributor to university efforts around student persistence and the student experience.
Core responsibilities will include:
Operations: Develop and implement accounting policies, internal controls, and standard methodologies to ensure efficient and controlled operations with a focus on excellent customer service. Responsible for leading the university's student accounts and loans receivable. Handle the entire student financial life cycle from matriculation to graduation and beyond, including all invoicing, receipting, and collections activity.
Management and Staff Development : Accountable for the recruitment, hiring, supervision, performance evaluation, mentoring, and professional development of Student Accounts staff. Responsible for ensuring regular and timely training to staff related to regulatory, system, and service components of all student account functions.
Project work: Assess, propose, and guide the development and maintenance of systems to improve customer service, increase efficiencies, and ensure adequate internal control. Serve as the business owner for student accounts-related functionality within the Student Services Suite (S3). Investigate and implement the use of outside vendors and services related to payment, refunding, loan counseling, and collection, as appropriate.
Planning, Reporting and Analysis: Prepare, analyze, and distribute comprehensive reporting to ensure adequate internal control and to serve university leadership in decision-making and planning. Establish key performance measurements in all areas and provide monthly reporting to monitor departmental success. Build and maintain an operational budget, forecast student-related revenue and expense streams, and provide specific recommendations to senior management.
Strategic and operational leadership to division and university: Partner with other managers, administrators, and leaders within Student Financial Services, Enrollment Services and across the Pittsburgh and other campuses, to provide leadership and direction on a student account functions and inform technology-based solutions, and data analysis. Contribute to long-range strategic planning for Student Accounts, Student Financial Services, and Enrollment Services.
Flexibility, excellence, and passion are vital qualities within Student Accounts. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You will demonstrate:
Capability to pay close attention to detail, meet inflexible deadlines, remain calm during difficult situations, work under pressure, and perform tasks with frequent interruptions;
Experience designing and implementing complex business processes;
Strong communication, training, and presentation skills; written and verbal;
Collaborate and build positive working relationships within Enrollment Services and across campus; and
Ability to problem-solve to full resolution and manage projects that align with the long-term strategic plan of the division and the University.
Ability to work outside of normal business hours as occasional evening and weekend hours may be required.
Bachelor's degree in higher education, business administration, or related field required; Master's preferred.
Minimum five years of experience with accounts receivable and billing, accounts payable, cash management operations, or related experience required; supervisory experience highly desired.
Demonstrated in-depth knowledge of generally accepted accounting principles (GAAP) and the rules & regulations that govern the treatment of students and related financial activity in the higher education context (Title IV, FERPA, Sarbanes-Oxley Act of 2002, Gramm-Leach-Bliley Act, etc.).
Experience with international finance and multi-currency accounting with an in-depth knowledge of the Financial Accounting Standards Board (FASB) regulations.
Working knowledge and experience with data analytics using Microsoft Excel, Tableau, or other business analytics tools; knowledge of process mapping using Microsoft Visio or other flowcharting software.
Experience with report writing, sophisticated database queries, system design and implementation, and technical writing preferred.
Application materials including a letter of interest, resume, and contact information for three to five references will be given top consideration.
Carnegie Mellon is a global research university with more than 12,000 students, 80,000 alumni, and 5,000 faculty and staff. Recognized for its world-class arts and technology programs, collaboration across disciplines, and innovative leadership of education in the fields of Business Administration, Computer Science, Engineering, Fine Arts, Humanities and Social Sciences, Public Policy & Information Systems, and Science, Carnegie Mellon is consistently ranked among the top 25 universities in the United States.
Internal Number: 2010622
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.