The Executive Director of Administration is responsible for development and implementation of the administrative and operational plan in support of the Feinberg School of Medicine (FSM) Strategic Plan. Serves as the Senior Liaison for the Feinberg School of Medicine for all administrative and operational matters pertaining to Northwestern University (e.g., Office of the General Counsel, Human Resources, Office of Equal Employment Opportunity, Sexual Harassment Prevention Office, the Office of Risk Management, the International Office, the Office for Research Integrity, the Office for Sponsored Research, the Office for Research Safety, the Office of Budget and Planning, Analysis and Allocation, Facilities Management, and the NU Information Technology Office). Serves as Senior Liaison for FSM for all administration and operational matters pertaining to the clinical affiliates of the school and their respective corporate parents, including the Northwestern Memorial Healthcare Corporation, Northwestern Medicine', Children's Memorial Medical Center, Rehabilitation Institute of Chicago, the Jesse Brown Veterans Affairs Healthcare System, and the McGaw Medical Center of Northwestern University.
Lead administrative and operational initiatives. Ensures the smooth operation of administrative functions for the FSM.
Provides direct leadership to a team of two Directors, a Department Administrator for Basic Sciences Administration, the Administrator of Deans’ Operations, the Deputy Chief Information Officer (CIO), the Director of Compliance, and the Associate Director for Research Administration Services and indirect leadership to multiple Associate Deans, Assistant Deans, Directors, and Executive Directors within the FSM.
Indirect responsibility for the management and administrative staff of all FSM academic and administrative units. Develop models for the eventual oversight and shared supervision of senior administrative staff within Departments, Centers, and Institutes. Review and approve administrative restructurings within Feinberg. Lead FSM Administrator meetings.
Responsible for developing and engaging the FSM leadership team about management practice, work climate and policies and procedures.
Work closely with senior University leaders to ensure that the administrative and support needs of the faculty and School are met. Serve as the Feinberg representative on the Administrative Systems Advisory Committee, the Learning Council, Risk Initiative Steering Committee, and other University-wide Committees as appropriate.
Serve as staff to the Northwestern University Northwestern Medicine trustee committee. As requested, serve in staff role or as ex officio board member in governance structures of FSM affiliates and partners.
Oversee FSM’s program review efforts. Serve as the primary liaison to the NU Program Review Office.
Working closely with the Office of General Counsel, develop affiliation and other appropriate agreements to define and codify clinical, education, and other partnerships.
Human Resources Management
Responsible for the implementation of NU human resource policies within FSM, and for the development and implementation of FSM-specific human resource policies and procedures.
Directs the development and implementation of an incentive compensation plan for senior department and center administrators.
Develop and implement an annual administrative leadership development program to identify and develop future leaders within FSM. Serve as Chair of Program’s Steering Committee.
Work collaboratively with NU Chicago Human Resource Business Partners and Staffing Office and senior leadership in NU Human Resources, the International Office, the Office of Equal Opportunity, the University Sexual Harassment Prevention Office and the Office of the General Counsel.
Oversee position management and provide approval for all Feinberg staff positions.
Information Technology Services
Direct responsibility for the FSM's central information technology functions (e.g., user support, infrastructure, school-wide programming).
Provide administrative oversight for the implementation and communication of IT security initiatives.
Collaborate in the development of the Information Technology strategy and policies to meet the evolving technology needs of the FSM's highly complex research and education missions. Serve on the FSM IT Steering Committee.
Oversee the development of a strategy for the build and maintenance of school-wide IT applications.
Ensure that technology solutions are compatible across FSM and with NU and clinical affiliate initiatives when applicable.
With the Vice Dean for Scientific Affairs and Graduate Studies, provide administrative and management oversight for the schools interest in the Electronic Data Warehouse across Northwestern Medicine.
Ensure FSM Information Technology needs are articulated as needs analysis assessments are conducted by NU Information Technology.
Serve as primary contact for information technology policy for NUIT and associated IT governance committees. Maintain excellent working relationships with NU Information Technology leadership.
With the Vice Dean for Finance and Administration, the Senior Director of Finance and other financial personnel, develop and maintain the long-range financial plan for FSM.
Oversee the budget and financial performance of all units within the Dean’s Office.
With other members of the Office of Finance and Administration, develop, implement and communicate FSM-specific financial policies.
Provide leadership during annual budget process.
Direct responsibility for the FSM's publications and public relations functions.
Oversee the development and implementation of a consistent branding and communications strategy across the FSM.
Coordinate FSM communication strategies with institutional partners.
Maintain excellent working relationships with senior leadership of NU University Relations and NMHC Public Relations, Marketing, and Physician Services.
Responsible for the effective and efficient operations of FSM space throughout the campus. Work with units and University on commercial leases for FSM programs that cannot be accommodated on campus.
With Facilities Management and FSM senior deans, select and approve capital and maintenance projects for FSM.
With the Senior Director for Finance and FSM senior deans, develop the capital plan for FSM and establish space operations and maintenance budgets and charges.
Collaborate with University Police and FSM senior deans to ensure the safety and security of the FSM community.
With University offices, ensure the effective and efficient provision of services including purchasing, parking, food service, childcare and fitness.
With Executive Director for Research, provide oversight for deployment of, and policies regarding, research space throughout the campus.
Regulatory Compliance Working with the Dean for Regulatory Affairs and Chief Compliance Officer
Responsible to ensure that FSM meets legal and regulatory requirements and complies with federal, state and local regulations.
Responsible for development and implementation of innovative methods and processes to assist faculty and staff with adherence to compliance programs.
Responsible, in concert with NU cognizant staff, for the development and implementation of systems and training programs for faculty and staff to ensure compliance.
Provide direct oversight for the management and administrative functions of the FSM Office for Regulatory Affairs.
Responsible for development and deployment of FSM disaster recovery/business contingency planning and coordination with University efforts.
Work collaboratively with NU regulatory/compliance senior leadership.
Provide leadership in Feinberg compliance-related investigations.
Research with the Vice Dean for Scientific Affairs and Graduate Studies
Provide oversight for the management and administrative functions of the FSM Office for Research and the administrative operations of the Vice Dean.
Provide direct oversight for the Research Administration Services team. Work with departmental and unit leadership to ensure high quality, efficient research administration.
Maintain excellent working relationships with senior leadership in the Office for Research Integrity, the Office for Sponsored Research, the Office of Risk Management, and the Office for Research Safety.
Work collaboratively with senior leaders of the research enterprises at FSM clinical affiliates and other strategic partners for administrative and planning issues related to research.
Develop and implement a research administration mentoring program and other initiatives designed to enhance professional development and retention of research administration staff.
Education with the Dean for Education
Develop models of, and provide oversight for, the management and operations of the FSM educational enterprise.
Indirect responsibility for the management and administrative staff of the Dean for Education.
Serve on the FSM LCME Quality Improvement Committee and provide direction and support to school-wide accreditation efforts.
Work with senior leadership at clinical affiliates to advance FSM academic programs. Coordinate with affiliate leadership on financial, budgetary, and other strategic issues.
Participate in the continued development of Northwestern Medicine. Serve on governance and oversight bodies as necessary.
Provide oversight for the management and administrative functions of the Vice Dean for Academic and Faculty Affairs.
With the Vice Dean, review and approve faculty hiring plans and incentive compensation plans for FSM faculty.
Support the development and implementation of faculty compensation plans. Work with senior leadership of NMG, as appropriate, to modify plans.
Performs other duties as assigned.
Bachelor's degree in business, healthcare management, or education
At least twelve years of management experience in an academic medical center or a large scientific healthcare research institution
At least ten years of strong management, mentorship and team leadership experience, including the ability to recruit and develop a high performing team
Solid administrative skills and the ability to establish and prioritize objectives, set performance standards, and organize and motivate staff
Strong collaborative skills, including the ability to work with people across the University to improve the administrative functioning of the Medical School
Strong oral and written communications skills
Ability to operate effectively, flexibly, and collegially in a complex organizational environment; ability to understand the nuances of the institutions
Self-motivation with enormous energy and a capacity for hard work within an intensely goal-oriented environment
Superior interpersonal skills, with ability to comfortably and effectively engage professional and administrative staff and faculty
Personal integrity / ethics
Master's degree in business, healthcare management, or education.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 34762
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.