Continued from the job-specific responsibilities section:
Responsible for reviewing and submitting complex, non-standard proposals for compliance with sponsor and University policies and guidelines. Reviews applicable documentation to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and university policies to identify risk, mitigate submission errors, and meet sponsor and HMS submission standards and deadlines. Has expertise dealing with federal contract solicitations, as well as a wide variety of sponsors such as DOD, DARPA, IARPA, state governments, corporate sponsors, foundations, and foreign or international entities. Is able to navigate the HMS relationship with affiliate hospitals, including the VA. Collaborates with ORA Grants & Contracts Officers to review award terms and conditions and contract requirements at the proposal stage, and with the Senior Manager of Reporting, Operations and Communications on limited submission opportunities (LSOs). The Senior Pre-Award Officer also reviews just-in-time (JIT) information for accuracy and in compliance with School, University, and sponsor policies. Consults with department administrators and Harvard compliance offices to resolve project-based regulatory approvals for human and animal subjects, embryonic stem cells, and other approvals as needed. Reviews NIH research grant notices in order to process actions necessary for account set-up, and works with departments and other offices to obtain any missing information or resolve discrepancies. Provides essential input on roles and workflow processes within the office, with an eye to continuous improvement, and documents processes as needed. Communicates best practices and responsibilities to department leaders who manage certain proposal and JIT submissions.
Interfaces with the Office of Technology Development, the Office of the Vice Provost for Research, HMS compliance offices, and other Harvard and external colleagues as needed. Works closely with other Pre-Award team members to address and resolve issues, and backfills as needed for last-minute proposal submissions and special projects. Also provides coverage for Associate Director vacations, medical leaves, meetings, etc. Responsible for other duties as assigned or as needed.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
Must have familiarity with federal Uniform Guidance, FAR; NIH policies, procedures and eCommons; NSF policies, procedures, and FastLane; DOD and DARPA policies, procedures and Grants.gov & Workspace; and current issues in research administration. Proven ability to work both collaboratively and independently in the management of multiple projects in a fast-paced environment. Must possess excellent written, presentation and verbal communication skills. Solid computer skills such as proficiency with Microsoft Office and desktop applications required. This position requires a professional with solid sponsored research skills and a proven ability to lead and manage an array of projects. Requires adaptability, planning, creativity, judgment and the ability to meet varying needs and demands of a complex community that includes a wide variety of scientific disciplines, faculty, staff, programs, projects, and sponsors.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47359BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.