Assistant Manager of Purchasing

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 8,100 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students more than 50 undergraduate majors and 70 graduate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 115,000 graduates across the country, a growing enrollment of students from 41 states and 58 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

JOB SUMMARY:

Provides high level support for all phases of the University's procurement process for goods and services under guidelines set by policy.

REPORTS TO: Purchasing Manager

RESPONSIBILITIES & DUTIES:

1. Advise University departments on purchases.
2. Identify vendors to include in the procurement selection process.
3. Receive, evaluate and process requisitions in accordance with established University policies and procedures.
4. Prepare and issue bid documents and analysis to ensure that the outcome of the selection process is in the best interest of the University and in compliance with University, local, state and federal requirements.
5. Recommend changes in purchasing policies and procedures, as necessary.
6. Serve as liaison to University personnel, provide guidance and general information regarding established purchasing policies and practices; answer questions and resolve problems.
7. Prepare contract documents for all Facilities Construction related jobs and establish and maintain purchase order / requisition logs for same.
8. Establish and approve new sources of supplies and services; using catalogs, internet, directories, etc.
9. Responsible for more complex Facilities projects.
10. Participates in departmental wide projects and initiatives, including those involving training, user education, team building and professional development. When required provides assistance to the Manager of Purchasing
11. Responsible for special projects as assigned.
12. Perform other job-related duties as assigned.

REQUIREMENTS:

1. Advanced knowledge of Microsoft Word and Excel.
2. Reasonable knowledge of purchasing principles and ethics.
3. Strong oral and written communications skills.
4. Ability to deal effectively with University personnel and outside representatives.
5. Strong analytical and problem solving skills.
6. Good ability to be organized and pay attention to detail.
7. Strong negotiation skills with vendors.
8. Knowledge of “Best Practices” for procurement.
9. Knowledge of New York State Contract

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

1. Bachelor's Degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
2. Minimum 5 years of demonstrable experience in a buying position is required for consideration, preferably in higher education, large non-profit or a relevant government contractor/agency.

To apply, visit https://chm.tbe.taleo.net/chm02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2107



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