Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 2,800 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.
Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members--students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.
The Advancement Data Specialist reports to the Assistant Director, Gifts, Records and Data Integrity. This position will process gifts received from individual donors, corporations and third-party vendors while making sure that donor intent is met. This position also creates new records and maintains existing biographical records for alumni, students, parents, friends, staff, faculty, corporations, and charitable foundations by researching, reviewing, and entering information into the Advancement databases. Additionally, the Advancement Data Specialist provides excellent customer service to our constituents and colleagues in Advancement.
Updates and maintains constituent records, ensuring the confidentiality of sensitive information and materials.
Runs a variety of data integrity reports to confirm overall quality of data. Identifies data inconsistencies and corrects when/as appropriate.
Processes identified data entry and reconciliation projects from a variety of sources.
Understands what constitutes a gift and the IRS and CASE regulations that govern said gift.
Works collaboratively adhering to established standards to ensure that data is entered correctly and the database is as consistent, clean and accurate as possible.
Sets up, organizes and maintains the office procedures and systems.
Assists student workers as needed.
Sorts mail, collects gifts (cash, check, credit card, web) and pledges, sorts into like groupings, builds batches for entry.
Run tapes, tallies batches, confirms deposit amounts, scans gift backup, prepares deposit, enters gifts into system, runs reports, proofs batches, makes deposit, runs daily reports, confirms and proofs daily work.
Prepares and sends out tax receipts, thank you acknowledgements for gifts of $1000-$2499, IRA acknowledgements, matching gift acknowledgements and in memory or in honor of letters.
Answer department phone. Provides instructions to donors and staff for how to make gifts of stock, mutual funds, electronic transfer, credit card and web gifts. Directs phone to appropriate person when necessary.
Works with Assistant Director and others to identify proper fund that meets the charitable intent of the donor.
Communicates workload, backlog and bottlenecks to Assistant Director.
Suggests data and process improvement ideas to the Assistant Director. Works with the Assistant Director to continuously develop and document improved procedures and processes. Looks for opportunities to enhance all types of gift and biographical data.
The incumbent will have a strict attention to detail, ability to learn and adapt to ever-changing environments, and a tendency to maintain a productive work environment with timeliness and accuracy in mind. College degree is preferred but experience will also be considered. Must excel at both independent work as well as team work as both are required. Strong computer skills with knowledge of data entry techniques and proficiency with Excel required. Excellent verbal and written communication skills a must.
This is a full time, Non-Exempt level position. (37.5Hrs/52Wks)
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
A member of the Higher Education Consortium of Central Massachusetts (HECCMA).
In your cover letter, please reflect on how you might contribute to the College's commitment to diversity and inclusion, and to its mission as a Jesuit, undergraduate liberal arts college (see http://holycross.edu/diversity).
Should you be a candidate for further consideration after hiring manager review, you will be contacted by a human resources representative.
The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)
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Holy Cross is a highly selective, four-year college of approximately 2,900 students. One of the nation's leading liberal arts institutions, Holy Cross offers an academically rigorous, personalized education in the Jesuit tradition. Exclusively devoted to teaching undergraduates, Holy Cross promotes close ties between students and faculty. In this active, friendly campus community, individual interests? from athletics to the arts, from campus ministry to student government? are pursued with intensity and passion. Graduates go on to prominent academic and professional programs and pursue their individual talents in many careers and service activities. Holy Cross is located in Worcester, Massachusetts, a centrally-located New England city of 175,000. The 174-acre hillside campus provides inspiring views, an inviting mix of historic and contemporary buildings, beautiful landscaping, and first-rate facilities. With a tradition of academic excellence that dates to its founding in 1843, Holy Cross is the oldest Catholic college in New England and has grown increasingly diverse in the last decade. Holy Cross graduates become members of a loyal alumni family; equipped with the resources and perspective to respond as thoughtful leaders in business, professional and civic life.