Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines—global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College's strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.
Under the general supervision of the CVM Grant & Contract Officer (GCO), this position provides support to two senior staff in the College Research Office (CRO) by performing various pre-award sponsored research activities – e.g., pre-review complex proposal documents, review incoming proposals against standard templates, triage incoming proposals and correspondence, and assist in the development of office policies, procedures, and other communications that will increase the GCO's ability to provide service to units regarding proposal development and submission. This position provides primary support to the CVM CRO and units on the functions and use of the supporting software systems, data, and information. Specific responsibilities include:
Accurately manage and maintain databases for grant and contract statistical information. This includes data entry, preparing queries and reports, ensuring integrity of data at all times.
Support the grant application submission process in collaboration with department Research Coordinators by managing the administrative aspects related to proposal submission, while ensuring University and College compliance of the applications.
Maintain information on the CVM College Research Office website, ensuring content remains current and relevant.
Provide office administrative support to senior staff in all aspects of pre-award sponsored research administration.
Research, identify, and announce funding opportunities to the College Community in addition to updating college-wide web resources.
Manage grant files and research projects in compliance with University guidelines.
Write, prepare and edit correspondence and other office materials.
Associates degree in business administration, with a minimum of four or more years of related experience or equivalent combination of education and/or experience, and
Demonstrated exemplary level of accuracy and attention to detail;
Excellent organizational and time management skills;
Excellent written and oral communication skills and problem solving skills;
Proven ability to deliver high-quality customer service.Ability to interact and effectively communicate with both internal and external consituents to provide high degree of customer service and problem solving.This includesfaculty, support staff, the campus community, and external audiences from academia, industry, and government;
Ability to review accurately, in detail, proposal documents, written procedures and correspondence;
Proven ability to maintain confidentiality in office operation transactions;
Proven ability to work independentlyand within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration;
Exercise excellent judgment, professionalism and discretion as well as discipline and initiative to manage multiple competing priorities under general supervision;
Excellent track record in following through on details;
Ability to oversee multiple files simultaneously and efficiently within tight timeframes;
Other: demonstrated research, analytical, critical thinking, planning and organizing, and information monitoring;
Expertise in using Microsoft Office tools – preferred high-level user of Microsoft Access, database applications, and other applications to manage information and produce reports.
Prior experience in an academic or research environment and with sponsored programs experience preferred.
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Visa sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
Background check may be required.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Internal Number: WDR-00016926
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.