Multiple positions may be filled from this advertisement.
Serves as Land Records Clerk in the Fairfax Circuit Court's Land Records Division. Records and verifies land records documents received electronically or in paper form. Serves as backup in other areas of the Land Records Division, including Judgments and the Land Records Information Desk.
Responsible for accepting and officially recording all Land Record documents. Reviews documents for accuracy, completeness, and compliance with the recording requirements according to the Code of Virginia, state and county standards and procedures. Scans documents and enters information into the database system.
Calculates fees and taxes and produces a computer generated receipt for customers. These calculations may be performed manually.
Reviews and reconciles indexed data in the system. Reviews land transaction documents, identifies discrepancies in the indexed data, and makes corrections in the database as necessary.
Reviews documents, abstracts, court orders and praecipes for accuracy and completeness. Reviews and detects fraudulent filings. Coordinates, if fraud is detected, with the police department in apprehension and prosecution of person(s) committing the fraud.
Serves as a back-up to process judgments which may include unpaid federal and state taxes, unpaid water and sewer bills and court-awarded judgments. Dockets out-of-state judgments which may require interpreting state orders, verifying affidavits, preparing triple seals and sending notices of filings. Collects fees and prepares receipts for various payments. Balances receipts and prepares daily close-out reports.
Serves as a back-up to staff the Land Records information desk and provides information, answers questions, performs research and solves problems related to land records documents for the general public, attorneys, title examiners, real estate agents, other agencies of the City of Fairfax, Fairfax County, and other state and federal courts.
The assigned functional area is in court administration.
The salary offer for the position will not exceed the mid-point of the advertised salary range.
MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.
Two or more years of experience in court/legal, or the land title industry.
Excellent customer service skills.
Ability to work independently and in a team environment.
Excellent oral and written communication skills.
Attention to detail.
Ability to multitask and work with limited direction to address identified objectives.
Excellent organizational skills.
Experience using court case management systems, Scanning and Imaging software; Adobe Suite; and Microsoft Office Suite (especially Word and Outlook).
PHYSICAL REQUIREMENTS: Duties are generally sedentary. Must be able to lift boxes and push a cart weighing up to 20 pounds. Must be able to enter and retrieve data from a computer. Physical requirements can be performed with or without accommodations.
SELECTION PROCEDURE: Panel interview. As part of the interview process a computerized test in basic administrative functions will be administered.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
Internal Number: 18-02391
About Fairfax County Government
Fairfax County, located just west of the nation’s capital, is a great place to live, work, play and do business. With over 400 square miles of land area, the county has the largest population in number of employed residents in the Washington, DC metropolitan area and is one of the strongest business communities in the world. It is one of the premier centers of commerce and technology in the United States. Located just west of the nation’s capital, Fairfax County is the most populous jurisdiction in the Commonwealth of Virginia. It has a large diverse and dynamic economy, and is home for eight Fortune 500 companies, more than 400 international owned firms, and the largest concentration of technology jobs of any major U.S. market. Minority-, women-, and veteran-owned businesses make significant contributions to the economy and add diversity to the business community.