The Development Associate supports all areas of fundraising for the PSO including assistance with the coordinating of the annual Gala, Musicales, receptions and cultivation events as well as providing support for the annual appeal, corporate, foundation and government grants, endowment and planned giving programs. This position performs a wide variety of tasks and confidential work including producing reports and correspondence related to donor activities and creating and managing budgets for events and grant programs.
The Development Associate will support the Development Director, Executive Director, and Board of Trustees in their fundraising efforts and demonstrate excellent customer relation skills in dealing with donors, volunteers, PSO patrons, and employees. The ideal candidate is someone who will enjoy the opportunity to make a big impact in many areas while working in a small office with a collegial team environment.
This is a full-time (exempt) position requiring regular evening and weekend work to cover PSO concerts and events. Salary is commensurate with experience; benefits include health insurance and paid vacation.
Essential Job Functions:
Support staff and Board in their efforts to obtain private donations: research, identify, cultivate, steward, and solicit existing and prospective donors.
Provide timely and accurate gift entry in compliance with IRS and PSO record maintenance standards, including preparation of acknowledgement correspondence.
Share responsibility for overseeing donor database, reporting, and analysis.
Participate in the design and implementation of donor appreciation and cultivation events and activities.
Assist in the design, production, and mailings of all fundraising appeals and other donor correspondence.
Maintain accurate donor listings.
Provide logistical support and scheduling for meetings of appropriate development related committees.
Board Liaison/Executive Director Support
Schedule and manage preparations for all meetings of the Full Board and Executive Committee including: venue, invitations/RSVPs, agendas/materials, auxiliary supplies, and presentations.
Prepare Board minutes for approval and organize permanent record of official minutes and other proceedings of the Board.
Maintain all Board documents and records including By-Laws, member bios, committee membership, and Board roster.
Assist in setting up and staffing board meetings.
Manage the Executive Director’s calendar as needed.
General Office Assistance
Staff all major PSO concerts and others as assigned to provide concert-related services to our patrons.
Assist other members of staff, taking photos at events, and acting as a runner when needed.
Manage the company’s Flickr account; editing, uploading, and archiving photos.
Assist in taking and processing ticket orders by phone when needed.
Assist in creating content and managing social media accounts
Marginal Job Functions:
Be able to travel to/from multiple venues.
Capable of lifting up to 25 lbs.
Other duties as assigned.
Bachelor’s degree, with minimum of two years of related experience.
Superb organizational skills, attention to detail, project management skills, and the ability to plan, prioritize, and handle multiple deadlines.
Excellent interpersonal skills to work with a variety of constituents.
Proven ability to resolve conflicts and handle sensitive matter.
Strong written and verbal communication skills.
Flexibility to work outside normal office hours at concerts and events.
Must have a valid driver’s license, reliable transportation and a clean driving record.
An undergraduate or graduate degree in Arts Administration.
Experience working for a non-profit and/or performing arts organization.
Patron Manager/Salesforce experience.
Knowledge of and passion for classical music/orchestral repertoire.
Additional Salary Information: This is a full-time (exempt) position requiring regular evening and weekend work to cover PSO concerts and events. Salary is commensurate with experience; benefits include health insurance and paid vacation.
About Princeton Symphony Orchestra
The Princeton Symphony Orchestra (PSO), widely regarded as one of New Jersey’s finest arts organizations, is a highly successful, professional, per-service orchestra. The PSO creates opportunities for people in the greater Princeton area to experience excellent, innovative, live music in many forms and venues, enhancing their appreciation for music and encouraging them to engage in the art form. The PSO presents a six (6)-concert subscription series with performances on Saturday and Sunday; pops and holiday concerts; a chamber music series in conjunction with the Institute for Advanced Study and other venues in the region; a lecture/presentation series in conjunction with the Princeton Public Library; an educational outreach program (BRAVO!); and is often contracted for fee-for-service engagements.