Under the general supervision of the AVP for Academic Planning and Institutional Effectiveness (APIE), the Manager of Academic and Centralized Scheduling (ACS) serves as the lead administrator and manager for operations of the academic scheduling office and centralized space management. Responsibilities include management of staff and functions related to university instructional space, scheduling of courses, development of campus academic and master calendars; providing leadership in the university’s development of centralized academic and master space scheduling with campus-wide use of 25Live; and liaison with the CSU Chancellor’s Office regarding course information, faculty workload, and instructional space utilization. Work is reviewed for soundness of judgment and effectiveness in achieving desired results.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Academic and Centralized Scheduling
Oversees the use of university space on a day-to-day operational basis. This includes the development and implementation of policies and procedures regarding use of instructional space: classroom usage, equipment, and functionality. Coordinates with Campus Planning and Development and various academic and non-academic departments in space planning and projections, policy development, and operational practices.
Oversees the academic and campus space scheduling processes within the unit.
Develops and implements policies for the Academic and Centralized Scheduling office. Serves as lead representative on campus to define, prioritize, manage, expand and enhance campus space use and scheduling practices.
Provides leadership and supervises staff; delegates assignments and reviews work for completion and accuracy; identifies staff and training needs; completes periodical performance evaluations; develops and administers annual office budget.
Reviews office organization; proposes appropriate job delegation and drafts job descriptions as needed.
Works with ACS staff and Conference and Event Services to coordinate summer classes and programs using instructional space. Works with Extended Ed regarding class schedules and instructional space usage.
Develops university protocols for data and course management and monitors adherence to university and system-wide curriculum and course development standards and policies. Responsible for data administration across academic departments within Academic Affairs concerning the course catalog, class scheduling, faculty workload, and instructional space.
Serves as the lead administrator and functional manager for 25Live. Oversees a training program to expand utilization of 25Live and 25Live functions.
Reviews and approves security administration for all access to scheduling and catalog data in CMS student information system on an ongoing basis.
Responsible for the preparation and publication of the university Academic Calendar and Pay Period Certification calendar, campus master calendar, departmental calendar publications, and schedules.
Provides oversight to the student information system (CMS PeopleSoft) academic scheduling cycle. This includes data input, user training, data analysis/integrity, data extraction tools, reporting, and dissemination/publication. Provides reports and analysis of academic planning and scheduling for the Provost and the AVPAPIE.
Serves as campus representative to the CSU Chancellor’s Office for calendar and APDB reporting. Serves as the lead in the preparation, reconciliation, and reporting of the Academic Planning Database (APDB – the annual Chancellor’s Office report representing campus information with regards to course offerings, faculty workload, and instructional space use).
Coordination of Catalog Courses
Notify AVPAPIE of enrollment-related scheduling issues.
Develop course-related reports (e.g., lists of inactive courses, generic courses, experimental courses, and active courses) as archives for the University.
Research history of sunset courses to determine if sufficient time has elapsed for a course number to be reused for a new course. Work closely with Registrar’s office with regards to course numbering.
Notify Academic Department/Program Chair and Support staff when catalog for new courses and course changes is complete or updated and ready for their input into CMS student information system.
Coordinate schedule of course revision and review of catalog text with Academic Affairs Analyst for production in a timely manner. Academic Affairs retains the responsibility to review and produce the University Catalog as a publication.
Work closely with, and communicate with key campus colleagues, as well troubleshoot issues related to catalog and curriculum.
Coordinate editing of catalog course descriptions with faculty during the curriculum approval process in collaboration with the Catalog and Scheduling Specialist.
Coordination of Technical Curriculum Issues
Analyze and interpret CMS PeopleSoft student information system catalog data elements as they relate to CSUMB curriculum policies for AVPAPIE and other key campus colleagues as needed.
Analyze how the curriculum is represented in CMS PeopleSoft student information system to provide recommendations on necessary changes. Evaluate and report on the feasibility of curriculum changes from the perspective of what CMS PeopleSoft student information system is capable of providing. Identify areas that can be improved and make implementation recommendations to the AVPAPIE. Alert other offices to impending changes in how curriculum is represented in CMS PeopleSoft.
Oversee training of the Catalog and Scheduling Coordinator in the input and maintenance of course history into the CMS PeopleSoft Course Catalog file in collaboration with the Academic Scheduling System Support staff member. Monitor Web Schedule posting and correction of errors, working closely with Academic Scheduling staff.
Advise Extended Education in catalog and schedule-building in CMS PeopleSoft in order to be uniform with the state-supported practices and procedures. Troubleshoot CMS PeopleSoft problems with Extended Education that have an impact on their courses.
Collaborate with various departments campus-wide regarding a broad range of issues including curriculum, technology, data, publications, and facilities management.
Represent/participate on various campus committees as appropriate.
Perform other duties and special projects as assigned.
Equivalent to a bachelor’s degree from an accredited college/university AND three (3) years experience preferably in the area of space scheduling, but acceptable in data management, university curriculum, academic records, and/or student information.
Special Conditions of Employment:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
May require occasional evenings and/or weekend work.
This position has been designated as a sensitive position with:
access to, or control over, cash, checks, credit cards, and/or credit card account information
responsibility or access/possession of building master or sub-master keys for building access
control over campus business processes, either through functional roles or system security access
Office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits:
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
How to Apply:
For full consideration, submit the required documents by the priority screen date. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map). Please check the links provided for the respective hours.
For additional campus information visit CSUMB.edu.
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4261
Internal Number: 4261
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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