Classification: Accounting Technician III - Non-Exempt
Department Name: Accounting Department
Job Number: MB2018-TD2472
Under the general supervision of the General Accounting Manager and the day-to-day work direction of the Accounts Payable Team Lead, the Accounts Payable Technician performs a wide variety of financial record-keeping duties requiring considerable judgment, initiative, and independence. The incumbent has primary responsibility for providing technical support for the accounts payable function and assists with payroll as needed, using a comprehensive knowledge of financial record-keeping methods, procedures, and practices and a basic knowledge of Generally Accepted Accounting Principles (GAAP).
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Maintains payable records, including Travel. Accurately tracks LEGAL and GAAP accruals at year-end for financial reporting.
Reviews payment requests and invoices prior to vouchering for accuracy and against historical payment information to avoid processing a duplicate payment request. As applicable, ensures payments comply with the terms of the contract and do not exceed the amount of a Purchase Order without proper authorization. Ensures correct account is used. Reports any payment on sensitive equipment and Capital Asset to Property. Audits and reviews documents for accuracy, validity, and adherence to standards and policies. Investigates discrepancies and takes necessary corrective actions.
Cross reviews Control Reports, a grouping of similar vouchers, and runs processes including but not limited to Match Process, Budget Check, and Post Vouchers.
Monitors and reviews Vendor Data Records and takes appropriate action for updating withholding status, name and address changes, etc.
Communicates established university and system-wide policies and procedures as well as pertinent state and federal regulations to faculty, staff and the general public, including those that require extensive interpretation. Composes correspondence regarding accounts payable and other accounting matters, as needed. Provides good customer service by building rapport with employees and vendors by providing courteous and friendly service.
Creates journal entries and journal uploads; i.e., Business Travel Account, Procurement Card, Office Max, and Use and Sales Tax, etc.
Reconciles clearing accounts, such as: Use and Sales Tax, Travel and Salary Advances, Open Items Reconciliation (receivables for travel & salary advances), Travel – Cash Posting Orders, Travel Credit Accounts, and Accounts Payable Obligations (State Administrative Manual 18A reconciliation). Through the Common Financial System (CFS), deducts the proper taxation and pays the tax authorities. Processes tax reporting monthly, quarterly and annually.
Compiles data, creates, and maintains more complex spreadsheets used in the preparation and generation of financial reports and/or analysis. Creates, troubleshoots, modifies, runs, analyzes and exports advanced queries.
Stays abreast of tax law changes that are applicable to Accounts Payable. Through the Common Financial System (CFS), deducts the proper taxation and pays the tax authorities. Processes tax reporting monthly, quarterly and annually.
Processes state claims with the State Controller’s Office after getting approval from the Chancellor’s Office and verifying that there is enough allocation available with the state prior to sending.
Provides backup for the Payroll Department as needed to cover extended absences of payroll staff.
Participates and contributes materials, such as PowerPoint presentations, for the Business Operations Forum and year-end workshop.
Contributes to CFS training and system upgrades. Works closely with systems analysts to improve campus financial systems.
Assists in other areas of the accounting department, including Travel, General Ledgers, Accounts Receivable, and Cash, as needed, including cross-training and backfill needed of vacancies, and short-term absences. Is a team player to assure that campus and system-wide accounting deadlines are met.
Performs other job-related duties and special projects as assigned.
Experience: Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Special Conditions of Employment:
SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with:
access to, or control over, cash, checks, credit cards, and/or credit card account information; and
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary in the mid- to mid-high $3,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R07. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
Campus Interviews Begin: The week of October 15, 2018
How to Apply:
For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4510
Internal Number: 4510
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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