JOB DESCRIPTION JOB TITLE: Parks & Recreation Director DEPARTMENT: Parks & Recreation REPORTS TO: Mayor FLSA CLASSIFICATION: Exempt
GENERAL PURPOSE OF JOB: Provides leadership, direction, and general administrative oversight to the Parks and Recreation Department and employees responsible for the development, maintenance and operation of the City park system grounds and structures, preservation of open spaces and scenic environments the provision of leisure activities, public art, and services to citizens of all ages. Responsibilities also include oversight of the Anacortes Community Forest Lands (ACFL), the Grandview Cemetery, and multiple community centers. Work involves significant community engagement and public involvement with elected officials, other policy makers, and citizens. Serving as a member of the City’s senior management team, collaborates with the Mayor and other City departments on strategy and policy to ensure that the City’s mission and core values are incorporated into operational activities and services.
LEVEL OF AUTHORITY: Works independently with general guidance from the Mayor or designee. Supervises staff, directly, or through assigned managers. Works under City policies, procedures, and various State and federal regulations, and alignment of legal and fiscal restraints of municipal government. All work and projects have substantial impact on the public and overall city operations. Director is responsible for managing fiduciary responsibilities of department.
WORK ENVIRONMENT: Work is performed primarily in an office setting subject to frequent interruptions with extensive work at a computer workstation and site visits to various city and community facilities, both indoors and outdoors. May be exposed to highly stressful situations and individuals who are irate or hostile; may be subject to long hours due to attendance at City Council meetings and other events. Flexibility to work evening and weekend hours and occasional overnight travel to conferences and training sessions required. ESSENTIAL JOB FUNCITIONS: 1. General Management: Plans, organizes, directs, controls, and evaluates the work of the Parks and Recreation Department. Oversees the management of the day-to-day administration of the department, including budget, capital projects, on-going maintenance, recreation, stewardship and development of assets, personnel and labor relations, and customer service activities. 2. Strategic Planning: Works with advisory boards, foundations, elected officials and other agencies to develop master plans and long-range plans for the acquisition, development and maintenance of City parks and recreational facilities. Facilitates and promotes ongoing research into new approaches and trends and recommends implementation of programs to assist elected officials and the community plan for the future. 3. Policy Development: Develops, implements, and evaluates policies and procedures for the effective and efficient operation of the department and delivery of service to the public in a manner that complies with all applicable laws, regulations, and ordinances. Ensures departmental complies with city policies, related to records management, personnel administration, purchasing and contracting. 4. Personnel Management: Develops, supports and models a positive and productive workplace culture based on respect, collaboration, and accountability. Directly or through managers, appoints, supervises, provides for training and performance evaluation and development, and ensures accountability of department employees. Establishes and maintains a working environment conducive to positive morale, quality services, and innovation. Provides for the training in, promotion of, and accountability for safe work practices and working conditions for employees. Supervises and evaluates department staff. Defines the level of expected performance and holds staff accountable for achieving performance goals and completing responsibilities. Ensures compliance with labor agreements and with citywide and department policies, and state or federal laws and regulations. 5. Program Development and Project Management: Oversees all Parks and Recreation programs and projects for the City. Coordinates programs and activities of the department with other City departments, local and regional agencies, and citizen groups to ensure that programs and activities are in place to meet the needs of all segments of the community. Participates directly in the planning and development of significant projects such as those involving multiple partners and long-term implementation and ensures these are consistent with the City’s goals and objectives. Facilitates and promotes ongoing research into new approaches, technologies and trends, and recommends implementation of programs and equipment to help the department achieve its objectives more efficiently. 6. Fiscal and Business Management: Ensures the financial well-being of the department by establishing cost control measures and monitoring all fiscal operations of the department. Prepares annual budget and justifies budget requests and amendments. Projects and procures revenues and funding for the work of the department including management of grants and accessing federal and state funding sources. Ensures the efficient and economical use of departmental funds, staffing, materials, facilities and time. Ensures effective execution of enterprise fund. 7. Citizen Involvement and Communications: Directs planning and presentation of public involvement programs for neighborhoods, businesses, and other community groups. Provides for staff support of the Forest Advisory Board, Parks & Recreation Advisory Commission, the AFCL Board, the Arts Commission, and other parks-related citizen groups, coordinating work plans and staff assignments to facilitate efficient and meaningful public involvement and policy direction. Provides for City-wide citizen communication programs to disseminate information on Parks and Recreation projects and processes and conservation of assets. 8. Senior Management Team: Provides information and advice to the Mayor and City Council on strategic planning and accomplishment of City goals and objectives. Participates in organization-wide strategic planning. Collaborates with other directors and city staff. Coordinates the department's activities with those of other City departments and offices to ensure a consistent approach towards common projects and interests and the cost-effective delivery of services. 9. Environmental Stewardship: Under policy direction from the Mayor and Council, responsible for the protection of the City’s park lands and facilities. Promotes and develops effective facilities and systems to maximize the public’s enjoyment and use of park lands in harmony with environmental protection and stewardship. Works under applicable federal and state regulation and protection of City’s natural resources. Represents the City before regulatory agencies which interface with the work of the department. QUALIFICATIONS: 1. Bachelor’s degree in parks and recreation, public administration, program management or a related field. 2. Five years progressively responsible experience in parks and recreation administration including three years in a senior management position. 3. Experience working in a unionized environment preferred. 4. Designation as a Certified Parks and Recreation Professional (CPRP) desired. 5. Preferred qualifications include a significant record of: 6. Responsibility for general fiscal management, grants procurement, capital budget management, and strategic planning. 7. Experience in a community with active citizen involvement. 8. Effective work with elected officials, advisory boards, community and environmental groups. 9. Within an ethical framework, exhibiting creativity and innovation in programs and processes. 10. In place of the above requirements, any combination of relevant education and experience which demonstrates the knowledge, skill and ability to perform the essential functions of the job will be considered. 11. Must possess a valid WA State Driver’s License.
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: 1. Principles and practice of general business management and of municipal parks and recreation administration processes and management. 2. Principles and practices of parks facilities planning, park development, redevelopment and construction, including the implementation of capital improvement plans and budgets, retention of appropriate professional consultants, bidding, and construction management. 3. Parks and Recreation Department work and operations, stewardship and maintenance of parks, facilities, and community infrastructure. 4. City legislative processes, fiscal and budget management processes, and applicable administrative policies and procedures. 5. Current departmental and related city issues and stakeholders (both internal and external), including other governmental legislative and agency processes, neighborhoods, and institutions. 6. Applicable federal, state, and local laws and regulations, including development regulations, affecting the work of the department. Skill in: 1. Excellent interpersonal skills for establishing and maintaining effective working relationships with staff, other departments, elected officials, the media, and the public. 2. Highly effective teambuilding and leadership skills including consensus-building to resolve conflicts, negotiate agreements and gain cooperation among competing interest groups. 3. Politically astute and comfortable dealing at all levels of City government, concerning local and regional issues, while maintaining clear focus on Department values and vision. 4. Strong business and fiscal management skills. 5. Problem analysis and decision making, adaptability/flexibility, and stress tolerance in a highly visible public environment. 6. Excellent strategic planning, organizing, and time management skills. 7. Excellent written and verbal communications skills including public presentation skills. Ability to: 1. Successfully lead and supervise a team of professional; establish strong working relationships, and effectively communicate with a wide variety of people and organizations. 2. Conduct self at all times in an ethical, professional and respectful manner. 3. Effectively manage public funds and leveraging funding from a variety of sources. 4. Establish and maintain cooperative and effective working relationships with citizens and stakeholders, both internal and external. 5. Effectively set goals, implement work plans and evaluate outcomes in a municipal environment. 6. Quickly grasp and manage complex and technical issues in a fast-paced environment and in a context of interrelated issues, systems, projects, and strategies. 7. Interpret, explain, and apply complex guidelines, codes, regulations, policies and procedures. 8. Articulate the department’s goals and work in an understandable and appropriate manner for the particular audience or individual. 9. Develop and maintain effective organizational structure, financial control, and management of systems for the Parks and Recreation department. 10. Identify the department's future direction in response to changing community needs, and to develop, implement, and monitor appropriate plans, schedules, and action steps. 11. Work independently under general policy and strategic guidance. 12. Maintain consistent and punctual attendance.
PHYSICAL: Position requires hearing, seeing, talking and repetitive motions of hands and wrists. Frequent sitting or standing. Must be able to push, pull, or lift ten pounds and carry twenty pounds. OTHER: The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility; but should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position. Individuals may perform other duties as assigned. As an absolute condition of employment, employees are required upon hire to sign a drug-free workplace agreement and an agreement not to use tobacco products in any form while on the job. Following an offer of employment, and prior to starting work, individuals may be required to have a pre-employment physical examination by a physician designated by the City of Anacortes. The City will pay for the examination. Satisfactory clearance to perform essential job functions will be required for employment. Are you able to perform the essential functions of this job, including attendance, with or with accommodation? Yes________ No________ If testing is required, will accommodation be necessary? Yes________ No________ ____________________________ _____________ Signature Date
1. Bachelor’s degree in parks and recreation, public administration, program management or a related field. 2. Five years progressively responsible experience in parks and recreation administration including three years in a senior management position. 3. Experience working in a unionized environment preferred. 4. Designation as a Certified Parks and Recreation Professional (CPRP) desired. 5. Preferred qualifications include a significant record of: 6. Responsibility for general fiscal management, grants procurement, capital budget management, and strategic planning. 7. Experience in a community with active citizen involvement. 8. Effective work with elected officials, advisory boards, community and environmental groups. 9. Within an ethical framework, exhibiting creativity and innovation in programs and processes. 10. In place of the above requirements, any combination of relevant education and experience which demonstrates the knowledge, skill and ability to perform the essential functions of the job will be considered. 11. Must possess a valid WA State Driver’s License.
The City of Anacortes is the crown jewel of Fidalgo Island, easternmost of the San Juan Islands. Fidalgo, the “drive-to” island is accessible by bridges from the east and from Whidbey Island to the south. It is also home to the Washington State Ferry terminal, servicing the rest of the San Juan Islands and Sidney/Victoria, British Columbia.
The City of Anacortes is a great place to live and work. The community is business and family friendly with a mild climate; minimal traffic or crime; a well-educated work force; excellent schools and quality healthcare options. Taxes in Anacortes are lower than in most other areas of the Puget Sound region. Outdoor activities such as hiking, rock climbing, skiing, fishing, boating, jet skiing, camping and golfing abound.
Historic downtown Anacortes offers incredible restaurants, specialty shops, antique stores and art galleries. Local street fairs, festivals, shows and celebrations contribute to the community. The Waterfront Festival in May and the Anacortes Arts Festival every August always generate rave reviews, while the Fourth of July and holiday parades add to the small-town, big-opportunity feel that pervades our special port co...mmunity.
The City’s close proximity to the ocean and Cascade and Olympic Mountains provides a variety of recreational sightseeing activities. The high quality of life, temperate climate, beautiful countryside, and strong sense of community make Anacortes an attractive place to live, a fact that is proudly attested to by its 16,800 residents.
Anacortes is a full-service Charter City incorporated in 1891. Tenure among its employees is long and turnover rates are low. Employees have a strong work ethic and are committed to providing responsive and quality public services to a diverse citizenry. The City is in the final stages of preparing the biennium for 2019/2020 in the amount of $134,455,713. The Parks and Recreation department makes up $12,602,203 which includes $7,500,000 toward a new community teen center.