At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives. Yours included.
The Program Coordinator II shall be responsible for:
Coordination and administration of departmental fellowship program. Recording and monitoring receipt of application materials and scheduling interviews, credentialing, and on boarding. Other tasks include tracking duty hours, organizing bi-annual research reviews and the collection of clinical evaluations and other training documentation. Job includes procuring visas, hospital and government reports, and the upkeep of fellowship data in national data banks monitored by training organizations.
Conferring with and advising staff and others to provide technical advice, problem solving assistance, answers to questions and program goals; referring to appropriate department person when unable to respond.
Preparing periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
May evaluate program effectiveness to develop improved methods.
Reviewing applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
Assisting in the coordination of recruitment efforts communicating with applicants, other hospital departments and institutions by phone or in writing to assess status of applications/appointments and exchange information. Compiling and maintaining related files and records. Monitoring and maintaining department record keeping systems.
Assisting with written communication and promotional literature.
May plan workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
Interacting and maintaining liaison with staff, faculty and outside/community agencies in facilitating program objectives.
Providing administrative support for Associate Chief : Scheduling appointments and meetings and maintaining personal calendar. Reserving meeting locations, ordering needed supplies and services. Monitoring and ensuring work is performed in conformance with established hospital and departmental policies and procedures.
Organizing and managing the daily resident talk series.
Onboarding of Rotating Fellows and Associated Personnel and maintenance of divisional tracking system
To qualify, you must have:
Associate's degree with 2 years of relevant experience. Bachelor's degree preferred.
The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
The ability to work with diverse internal and external constituencies.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes (50% off). Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2777892
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.