Reports to the Sr. Assistant Director of Residential Life and provides administrative and student support for the Office of Residential Life. Strong customer service and communication skills (both oral and written) are very important since the Assistant will routinely interact with students, parents, and other University personnel. The successful candidate must also have strong multi-tasking, computer, and organizational skills and perform a variety of other duties related to the activities of the department, function or unit as required or assigned. Additionally, the position will provide limited support for the Director of Res Life in an Executive Assistant capacity.
Receive, screen, and route telephone calls, high volume email and other message traffic to ensure courteous and timely responses.
Act as first line of support for external and internal customers/students
Serve as receptionist and assist students and visitors when needed.
Process and reconcile Accounts Payable
Reconcile University Purchasing Card transactions for staff
Create and reconcile Purchase Orders
Provide administrative support to Sr. Assistant Director of Residential Life and additional staff as needed. Maintains on-going and daily operations of the office.
Organize and coordinate communications and information; obtain, interpret and provide information to faculty, staff and others concerning office functions, policies and procedures; communicate with administrative units to assure compliance with time lines.
Schedule, attend and participate in a variety of administrative meetings when requested; prepare, distribute agendas and take notes.
Perform special projects and prepare various forms and reports; monitor and control administrative details on special projects/matters as assigned.
Compose correspondence on a variety of matters; compile and type various letters, reports and statistical data as directed.
Maintain office supply inventory and place orders when necessary.
Coordinate designated aspects of Student and Faculty Housing, including tours, assignments, data entry, inventory, providing correct information to prospective and current students.
Work within departmental Housing Software (The Housing Director) to update and maintain student account data.
Operate a variety of computer programs, such as Microsoft Word, Excel, Power Point, Outlook, Internet and other applications as required.
Operate office equipment including facsimile, copiers, phone, voicemail and other workplace equipment used to conduct work.
Work confidentially with discretion on sensitive and private information applicable to student, faculty and staff personnel.
Provide work direction and oversee other clerical student worker personnel as assigned.
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
Experience in Residential Life or Student Affairs
Experience with PeopleSoft
Experience with process improvement
Experience with Housing Software (THD, STAR Res, etc.)
Full Time/Part Time
$13.27 - $15.23
Nov 25, 2018
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
EEO IS THE LAW
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Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students.
As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.