Provide highly skilled coordination and management of the administrative operations for the Department of Military Science. Support the mission, as well as, keep the office organized and ensure effective and efficient office management. Responsible for correspondence and meeting scheduling, manage special projects, handling the budget, exercising initiative and independent decisions.
Manage all university financial transactions and maintains all financial ledgers. Develop and monitor departmental budget, including monthly review and verification for accuracy. Prepare all documents including purchase orders, vouchers, deposits, transfer of funds and other departmental expenditures, maintain check log. Responsible for departmental university purchasing, ProCard payment and reconciliation. Reviews departmental requisitions and service request forms. Primary creator for UTSHARE and UTFLOW documents for the department to include all financial, human resource and department sick leave/vacation reports. Process all non-PO payment vouchers and non-travel expense reimbursement vouchers for assigned staff and students' prepare all scholarship disbursement documents. Oversee preparation for the schedule of classes and monitors enrollment, room u sage, and special classroom needs. Coordinates information relating to the class schedule to include class scheduling, class schedule proofing, and room assignment requests. Creates appointments of instructional faculty and obtains all requisite approvals, including key requests and key card permissions. Plan and organize annual functions to include room reservations through COSMIC meetings, catering reservations and preparations, creating and printing programs for several Commissioning Ceremonies during the school year and for annual Cade events such as Hall of Honor, Holiday Socials, Annual Dining In/Out, and Welcome Back programs. Serve as department point of contact for all room/space requests through ASTRA for the department and for organizations affiliated with ROTC from outside the University which are not an element of the semiannual COSMIC reservation process. Perform student support services to include granting class permissions, registering for classes, verifying student prerequisites and making appropriate referrals when required. Obtain University Approved Absence Permissions when required. Prepare Grade Change requests and Class Roll faculty, staff and students regarding student issues. Serve as CASIM space-use manager; responsible for annual university inventory verification for the chair; purchase office supplies and equipment for the department; order business cards; create key requests and maintain key control inventory; prepare department access lists provided to various campus entities; serve as department receptionist (email, voice mail and face to face contact); serve as records retention manager. Processes all non-university appointments including faculty appointments to include initial and subsequent appointments; net-id and email alias requests; MavExpress card application and appropriate access; MAC membership feeds (coordinated through U.S. Army Cadet Command); parking sticker; key request. Serve as Department Safety Liaison, responsible for all elements of emergency preparedness and incident/accident prevention and reporting. Serve as primary liaison between Army ROTC and six partner schools who offer ROTC courses though UTA. Coordinate class scheduling, student enrollment, preparation and forwarding of required grade reports; obtain academic records from parent schools on a regular basis; conducts data input into the Cadet Command Information Management System (CCIMS) for cadet training records.
Bachelor’s degree with one (1) year upper level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience or the equivalent experience.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 7578
About University of Texas at Arlington
The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth metropolitan area and is one of the nation’s fastest-growing public research universities. With an enrollment of 38,000 on-campus students and an additional 15,000 online degree-seeking students, UTA is the second-largest institution in The University of Texas System. The University offers more than 180 bachelor’s, master’s, and doctoral degrees through 10 colleges and schools and is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving a growing and diverse community.
UTA has developed a strategic plan, “Bold Solutions, Global Impact” (http://www.uta.edu/strategicplan). Taking advantage of our unique location at the center of the fastest growing urban region in the U.S. and adjacency to the Dallas-Fort Worth International Airport, our vision is to be ‘The Model 21st Century Urban Research University’. To support this vision, our strategic plan focuses on four over-arching themes across the University: Health and the Human Condition, Sustainable Urban Communities, Global Environmental Impa...ct, Data Driven Discovery and Knowledge Management. The College of Engineering is playing a critical role in the advancement of each of these themes.
Our highly ranked academic programs attract the best and brightest scholars from around the world, and our faculty and students consistently receive national and international recognition for their accomplishments. U.S. News & World Report ranks UT Arlington fifth among national universities for undergraduate diversity, we are a designated Hispanic Serving Institution, and the Military Times recently named UTA as the best 4-year College for veterans in the state of Texas. The Chronicle of Higher Education ranks UT Arlington among the 20 fastest-growing public research universities in the United States over the last 10 years.
With a population of 7 million, the Dallas-Fort Worth Metroplex is the fourth-largest urban area in the United States. It covers an area larger than the states of Rhode Island and Connecticut combined. The Metroplex is the economic and cultural hub of North Texas and has the 10th-largest gross metropolitan product in the world. Not only is it an exciting place to live and work, the Metroplex offers UT Arlington a host of unparalleled scholarly, research, and economic activity.
UTA has been a catalyst for redevelopment and revitalization in the central business district of Arlington, establishing a true college town environment in downtown Arlington. UTA’s 20-acre, mixed-use College Park District provides new special events and student living space, restaurants, and parking as part of its broad-based initiative to generate and support economic activity at the city’s urban center. In addition, the University is expanding its footprint in both Fort Worth and Dallas and has plans to increase its global presence building on active partnerships led by the College of Business and the College of Nursing and Health Innovation in Central and South America, South East Asia and the Middle East.
For more information on University of Texas at Arlington, visit: www.uta.edu