Organizational Area: External Affairs - State Government Relations
Location: Sacramento, CA
Posting Salary: Salary commensurate with experience.
Position Summary: This position has primary responsibility within the UC Office of State Governmental Relations to assist the Associate Vice President and Director, State Governmental Relations (SGR) in achieving the University of California's legislative and fiscal goals with the legislative and executive branches of the State. The incumbent is responsible for utilizing their organizational and management skills to coordinate the expertise, analysis, political acumen and advocacy program of SGR. Because SGR is a department within the External Relations and Communications Division in the UC Office of the President, the position requires direct and frequent interaction with key leadership and personnel within the University, including the Office of the President; the ten UC campuses; 5 academic medical centers; research and public service units within the University; the Board of Regents and Academic Senate. The position requires knowledge of the functions, organizations, structure and procedures of UC and detailed knowledge and experience with the executive and legislative branches of California government to advance successfully in Sacramento UC's tripartite mission of instruction, research and public service. The incumbent should have a strong understanding of the issues facing higher education in California. Travel outside of normal business hours is required, with frequent trips to the UC Office of the President in Oakland, CA.
Special Conditions of Employment: Travel Travel outside of normal business hours
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date: 11-26-2018
Duty 1: Serve as a key member of the SGR management team. Assist the Associate Vice President, AVP, in monitoring work and facilitating issue management across SGR's legislative, budgetary and advocacy portfolios.
Identify and implement strategies for management of high-profile political issues that require integration of issues analysis and advice among multiple issue areas.
Provide back-up and assistance to the AVP on key responsibilities, including working with a team of associate directors in the areas of legislation, budget, and advocacy, who serve as the university's primary communicators and advocates in Sacramento.
Develop and manage the implementation of SGR special projects and identify opportunities for engagement and issues of concern to UC.
Works closely with SGR Chief of Staff to ensure timely and coordinated activities.
Establish and manage procedures for timely delivery of briefings, reports and presentations for UC leadership, including overseeing the development and compilation of source material created primarily by SGR team members and colleagues within the various division of the Office of the President and campus government relations and advocacy colleagues.
Working in consultation with the AVP, provide strategic recommendations and leadership to the overall work of the office and assist the AVP in coordinating the legislative and budgetary relations, advocacy, and communications activities.
Supervise personnel working on SGR internal budget planning and development.
Present and defend University positions to Legislative and Executive branches of state government and other members of the higher education community.
In the absence of the AVP, coordinate testimony and represent the University's policy objectives and positions to both the Executive and Legislative branches of State Government.
Work in support of the University's overall legislative and budget proposals. Function:Management and Strategic Planning Percent: 50
Duty 2: Develop agenda items, attend and present information at regular meetings with the Office of the President in the Oakland office.
Facilitate and coordinate candidate recruitments, office budgeting and other human resource issues.
Assist in the production and coordination of written materials for presentation at UC Board of Regents meetings.
Prepare memos and presentations to senior leadership within UC on significant State matters affecting the University, and prepare materials used in communications and presentations by UC leadership.
Work with the Office of the CFO, Issues Management, Office of Legislative Analysis, other Divisional Departments, Institutional Research and Academic Planning, the President's Executive Office, and campuses to respond in a timely manner to requests for information from the Legislature and Executive branch, campus governmental relations directors, federal governmental relations counterparts, and communications experts within the division of External Relations and Communications.
Assist with the distribution of information, requests for analysis and responses to OP and the campuses on SGR-related matters.
Consult with, advise, meet with and report to University officers, faculty, staff and alumni on issues that may be the subject of Legislative or Executive branch action.
Meet with faculty, students, staff, alumni, and supporters of the University, including travel to campuses and UCOP to meet with campus budget leadership, and Board of Regents meetings, to promote understanding of the University's government relations objectives.
Provide assistance to UC visitors in Sacramento who seek meetings with the State Legislature, the Administration, state Departments and agencies and/or state associations.
Serve as a university representative at events and functions of statewide policy and professional associations and organizations.
Assist in the identification and coordination of expertise within the university system and arrange for UC faculty, students and staff to participate in federal meetings, hearings and other events impacting the university.
Assist in the management and coordination of UC SGR-related events to raise the profile of the UC system at the state level.
Serve as a point person for coordinating with other offices and divisions of the Office of the President on institutional-related issues, and work to maintain consistent messaging and communications associated with these issues. Function:Communications and Coordination Percent: 50
Job Requirements -Bachelor's degree or an equivalent combination of education and experience and 7 years increasingly responsible experience in a large, complex academic or governmental organization.
-Demonstrated thorough knowledge of public policy as well as detailed knowledge of the organization functions, processes and procedures of the California legislature, Executive Branch, and state higher education.
-Demonstrated exceptional acumen and interpersonal skills to sustain or establish and maintain strong working relationships with key personnel within the University of California, and in the State Government, both in the Legislative and Executive Branch, who are in positions of influence on budgetary issues of importance to the University.
-Demonstrated knowledge of the University of California, the Office of the President, the campuses and issues of importance to the University and higher education.
-Working knowledge of the procedures for decision-making with the University and key personnel within the UC system who can assist with timely analysis or information about state issues.
-Demonstrated ability to analyze state and national trends, issues and policy developments that could impact the University budget as well as proven success in developing and implementing communication related to budget issues.
-Proven ability to be a clear, creative, and critical thinker in an environment characterized by ambiguity and crisis.
-Excellent analytical skills as demonstrated by a sensitivity to and ability to identify those issues critical to the success of a desired budgetary outcome; the ability to quickly research and collect pertinent information from related reports and knowledgeable persons, to integrate essential information, and use that information to define and validate options and alternatives; and the ability to develop recommendations and justification for the most productive course of action. This requires insightful and creative skill in reasoning and logic as well as the independent exercise of solid judgment.
-Excellent verbal and presentation skills to articulate ideas and information clearly, concisely, and persuasively.
-Demonstrated ability to coordinate with and work effectively in a team-oriented environment, seeking information from multiple sources and collaborating with multiple constituents to achieve an accurate and comprehensive perspective. Demonstrated ability to communicate and solve problems with a diverse, creative staff.
-Demonstrated proficiency with MS Office Suite and e-mail. Required
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.